Securities and Documentation Officer at Exim Bank

Securities and Documentation Officer at Exim Bank

Position: Securities and Documentation Officer 

Exim Bank

Dar es Salaam

REPORTING TO: Securities and Documentation Manager

RESPONSIBLE FOR:

Securities and Documentation

DEPARTMENT: Legal Department

REGION: Dar es Salaam

HOURS OF WORK

8am – 5pm Monday to Friday. Additional hours as required by workload.

PURPOSE OF JOB:

Management and custody of all Banks’ securities and loan related documentation and maintaining a database of securities for all the business segments, i.e. corporate & retail.

PRINCIPLE ACCOUNTABILITIES:

RESPONSIBILITIES:

Safe custody of Bank’s securities

Manage an organized and dual safe custody of securities for ease of retrieval and manage the strong room effectively
Manage lodgement of all securities, retail & Corporate and physical filing of lodgement sheets
Maintain and manage securities database to ensure that all securities held by the Bank are captured correctly and updated regularly
Oversee the inputting of security details on lodgement and ledger sheets to ensure proper records are always in place and ensuring that all security-related documentation is captured on the system and filed

Discharges and Releases

Manage and facilitate discharge of securities from the Bank on receipt of request from the business units/ branches or customers ensuring that the banks interests are covered
Manage the withdrawal of Bank’s securities as well as oversee the movement of securities internally and externally i.

Compliance

Review the security lodgement process to ensure highest standards in respect of procedure, and continuous improvement of the processes and engagement of stakeholders.
Perfection of security documents at the different government registries/authorities

Takeovers and Sales

• Issuance of instructions to lawyers on takeovers
• Endorsement of discharges within the stipulated limits and overseeing the release of the same
• Vetting of the undertakings to ensure that the bank’s interest is protected at all times
• Manage the follow up of undertakings to ensure receipt of payment within the stipulated timelines or return of securities.
• Negotiating and vetting of undertakings for special release of securities e.g. to facilitate amendments on titles; subdivisions, lease registration etc. while ensuring that the bank’s interest is protected.
• Release lawyers and other financiers of their undertakings once the bank’s terms have been met.

Management of internal and External Stakeholders

• Manage both internal and external customers to ensure that their requests are responded to within the laid down timelines.
• Managing quarterly stakeholder engagements for process review and improvements.

SKILLS:

• At least 2-3 years of experience in the banking Industry

QUALITIES:

• University degree in Law or other relevant professional qualifications.
• Knowledge of Credit process and documentation
• Outstanding communication skills.
• Strong commercial know-how and first-class decision-making abilities.
• Be a good relationship builder and a strategic thinker rather than just operational.
• Resilient under pressure.

Kindly use the provided link to submit your application.

NB: Only shortlisted candidates will be contacted

Application deadline: 15th Oct 2024.

How to Apply:

To submit your application, please follow the link provided below.

CLICK HERE TO APPLY