School Office Administrator at School of ST Jude

School Office Administrator at School of ST Jude

We’re looking for qualified and passionate  School Office Administrator. 

Want to work for one of the largest charities of its kind in Africa? Are you organized and detail-oriented  with a passion for supporting educational initiatives? Does it sound like we’re talking about you? Keep reading! 

Working station:  

1. Smith Campus, Usa River, Arusha, Tanzania 

About Us 

The School of St Jude is a pioneering leader in charitable education within Africa. Every year we give 1,800  students with free, quality education, 100’s of graduates with access to higher education and provide more than  20,000 government school students with quality teachers. St Jude’s is funded by generous supporters from  around the world who make our mission of giving bright, poor Tanzanian students a free, quality education  possible. 

Who are you 

• You are highly organized and a detail-oriented person. 
• You have excellent communication and interpersonal skills. 
• You are passionate about education and making a positive impact. 
• You go to sleep at night dreaming about efficient and well-organized office operations. 

What you’ll do 

• Ensure the smooth running of the administration office so that teaching and administration employees  can perform their duties efficiently and professionally. 
• Maintain adequate supplies of office materials and stationery at all times. 
• Ensure all office machines are functioning optimally, with extra ink and paper available at all times;  report any issues to the supervisor. 
• Overseeing the process of printing exam papers so they are available to teachers on time and right  quality and quantities. 
• Fulfill the purchasing requirements of the office and provide stationery to students and employees. • Receive visitors and direct them to the appropriate offices. 
• Prepare and share monthly reports on stationery consumption for both staff and students, including  photocopies, exercise books, pens, gate passes records, printing etc. 
• Update daily staff and student attendance on the Admin folder, email and iSAMs. • Oversee filing of students’/archiving documents timely as per the approved checklist forms. • Participate in the scholarship application days. 
• Assist the academic office to organize documents needed for school events e.g. Award Certificates etc. • Assist head of school on Secondary Board meeting organization logistics to ensure a smooth running  of the meeting  
• Oversee accurate measurements of students’ food on a daily basis to ensure procedures are being  followed 
• Draft new procedures or review existing ones to ensure that their relevant and updated 

What we’re looking for 

• Minimum diploma in office administration or a related field from a registered and accredited college  within East Africa. 
• Previous experience in an administrative role, preferably in an educational setting for not less than 3  years.

Work with us! 

• Strong organizational and multitasking skills. 
• Excellent communication and interpersonal skills. 
• A proactive work ethic and the ability to work independently. 
• An individual capable of typing minimum 50 words per minute (50WPM) this skill will be assessed. • A matured and an ethical person who can maintain a high level of work ethics and demonstrate  professionalism on sensitive tasks. 

Why us 

• The opportunity to use your talents and expertise to fight poverty through education and make a  positive impact in Tanzania 
• A flexible and supportive community of international and local employees 
• Ample opportunities for career progression and development 
• Mid-morning tea and lunch (during working days) 

Are you interested? 

Send your cover letter and an up to date Curriculum Vitae to: [email protected] (subject line  must include the reference number: TSOSJ/HR/ACDM/SMI/01/26) 

Applications close on 10th November 2024

Only shortlisted candidates will be contacted. 

DISCLAIMER:

PLEASE BE AWARE OF FRAUDULENT ACTIVITIES IN JOB ADVERTISEMENTS AND RECRUITMENT PROCESS.  THE SCHOOL OF ST JUDE DOES NOT REQUEST PAYMENT AT ANY STAGE OF THE RECRUITMENT PROCESS  INCLUDING THE OFFER STAGE. ANY PAYMENT REQUESTS SHOULD BE REFUSED AND REPORTED TO LOCAL  LAW ENFORCEMENT AUTHORITIES FOR APPROPRIATE ACTION.