Records Management Officer at Tanzania Police Force

Full Time Tanzania July 19, 2023 Government Jobs - Procurement

Job Overview

Table of Contents

Job Description

A records management officer works for an organization that has high records handling needs. They are required to bring records and files together, and then collate and punch them into a predefined system. The work is straightforward but requires great skills and effort.

Duties and Responsibilities:

Create and maintain effective relationships with team members in order to obtain the right information
Obtain information from different departments and check it to ensure appropriateness
Collate collected information, and categorize it according to set specifications
Perform data entry work to ensure that all records are timely punched into the system
Check each record to verify completeness and accuracy
Oversee the management of electronic and paper information
Identify and use appropriate records management systems and resources
Set up and review data and records management systems
Oversee the conversion of data from paper to electronic forms
Deal with incoming inquiries, and provide appropriate feedback
Ensure that all punched in data is adequately protected from internal and external threats
Classify data according to indexing methods and protocols
Ensure that data and records are easily accessible as and when needed
Analyze data recording needs, and provide feedback on required systems and resources
Ensure appropriate quality control within records management systems
Retrieve data after ensuring that it will be delivered to the right people
Resolve issues with records and data transfer processes
Track and locate records by maintaining a central data list
Oversee data migration activities, ensuring that data integrity is maintained at all costs
Create and maintain reports on records management systems, resources, and activities
Ensure the transfer of newly recorded or amended data to different departments within the company

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