Qatar Charity Job Vacancy, Procurements and Logistics Officer 

Qatar Charity Job Vacancy, Procurements and Logistics Officer 

Position: Procurements and Logistics Officer 

Location: Dar es Salaam, Tanzania

Reports to:               Admin Coordinator

Duration: 6 months (with possibility to extension)

Starting Date: ASAP

Closing Date: 10th May 2025

About QC: Qatar Charity (QC) is a non-governmental organization working in both relief and development. With considerable regional capacity, QC is a leading humanitarian organization in the East Africa region committed to transforming adversity into revival for the world’s most vulnerable populations. By working with beneficiaries and communities, QC is keen to develop the links and continuum between relief activities and long-term community development projects.

In the performance of its activities in cooperation with different humanitarian and development partners, Qatar Charity is committed to the principles of partnership such as equality, transparency, responsibility, and integration. QC is also committed to the fundamental humanitarian principles of independence, neutrality, and impartiality.

For the last three decades, Qatar Charity has achieved both consistent and considerable growth in terms of its operations and institutionalization and is currently working in more than 70 countries across the world, with field offices in 40 countries.

QC has a membership of the United Nations Economic and Social Council Since 1997; and is a member of various fora and networks the recent being the START Network. QC is a signatory to the Code of Conduct for the International Red Cross and Red Crescent Movement and NGOs since 2009.

Job Brief

We are seeking a diligent and detail-oriented Procurements and Logistics Officer to support the efficient delivery of procurement and logistical operations for its Tanzania Field Office. The ideal candidate will be responsible for managing the end-to-end procurement process, maintaining vendor relationships, supporting inventory and logistics functions, and ensuring compliance with internal policies and QC regulations.

Key Responsibilities:

Procurements (60%)

• Manage all procurement processes including sourcing, bidding, evaluations, and contract negotiations in line with Qatar Charity’s procurement guidelines.
• Prepare and issue procurement documents such as RFQs, Purchase Orders (POs), Receipts, contracts, and procurement reports.
• Maintain an up-to-date supplier database and conduct regular market surveys to ensure competitive pricing.
• Monitor procurement plans and ensure timely delivery of goods and services.
• Collaborate with program, finance, and Admin teams to coordinate procurement needs.
• Ensure all procurement documentation is complete, properly filed, and ready for audits.
• Assess and track supplier performance for continuous improvement.
• Ensure all procurement activities comply with local regulations and QC procurement procedures.

Logistics & Support (40%)

• Coordinate logistical arrangements including transportation, delivery schedules, and storage of goods.
• Monitor inventory levels, manage stock records, and conduct regular asset and inventory audits.
• Support warehouse operations and maintain updated inventory tracking systems.
• Coordinate staff travel, accommodations, and logistical support for field activities and workshops.
• Ensure all logistical procedures are aligned with QC safety and security protocols.
• Assist in organizing the maintenance and servicing of office facilities, vehicles, and equipment.
• Maintain proper documentation for all logistical transactions and movements.

Required Qualifications and Skills:

• Bachelor’s degree in Procurement, Logistics, Supply Chain Management, Finance, Accounts or related field.
• Minimum 2 years of experience in procurement and logistics, preferably in an INGO or humanitarian context.
• In-depth knowledge of procurement procedures, vendor management, and supply chain practices.
• Proficient in Microsoft Office applications, especially Excel and Word; knowledge of ERP or logistics software is an advantage.
• Excellent coordination, communication, and organizational skills.
• High level of integrity and confidentiality.
• Fluent in English and Kiswahili; Arabic is a plus.
• Ability to manage multiple priorities and work under pressure.

Core Values and Organizational Commitments:

• Qatar Charity requires its staff and employees to uphold the values and principles delineated in the Qatar Charity Code of Conduct.
• Qatar Charity implements and rigorously enforces policies pertaining to Beneficiary Protection from Sexual Exploitation and Abuse, Child Safeguarding, Anti-Workplace Harassment, Fiscal Integrity Anti-Retaliation, and Combating Trafficking in Persons.
• Qatar Charity is dedicated to ensuring that its staff members are well-suited to work with children and possess the necessary knowledge to uphold and adhere to Qatar Charity’s Safeguarding Policy.

Qatar Charity Job Vacancy, Procurements and Logistics Officer

How to Apply:

Qualified and interested candidates are encouraged to submit their CV and a cover letter to: [email protected] no later than 11th May 2025 at 23:59 HRS.

Please use the subject line: QCO/PLO/2025/04.