Project Officer Job Vacancy at World Vision
Job Overview
Project Officer Job Vacancy at World Vision
Project Officer
Manyara
With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.
Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!
Key Responsibilities:
MAJOR RESPONSIBILITIES
Activity
Technical support and Strategic engagement (25%)
Ensure Leadership in technical implementation of key project activities.
Ensure Empowered Worldview (EWV) and Celebrating Families (CF) interventions are implemented as planned
Support Leadership program for adolescents for age 12 to 18 years
Support faith leaders training program
Develop a detailed annual project plan to monitor and track project progress to meet budgetary objectives and adjusts project constraints in consultation with project management team and World Vision Korea’s (WVK’s) grant manager
Facilitate technical assistance to the local stakeholders such as regions, districts and relevant Ministries to implement the project activities for achieving maximum impact in the implementation of the project.
Identify, and manage project risks in a timely manner in consultation with the project management and escalate to Senior Management and grant manager in WVK for those requiring Management and donor’s attention.
Work closely with Cluster managers and technical specialists to integrate the project interventions into the ongoing Faith and Development and livelihood interventions to enhance scale up and sustainability.
Coordinate and work closely with other project implementing local partners to ensure specific activities and scaled up in the target regions.
Ensure social behavior change communication strategies and interventions are developed and implemented to address barriers to adoption of improved clubs in houses of worship and in the community
Ensure all key project models are implemented and documented with high fidelity and quality
Chair and ensure participation of project stakeholders in related Project Steering committee meetings with other implementing partners
End Results
Established and maintained meaningful partnerships, collaborations and networks in support of the project.
Project Activities are implemented as per timelines in Annual work Plan and high standards.
Project activities are within the approved budget limit
Adequate human resource planning, capacity building, and collaboration throughout the project implementation
Low audit risks or minimum audit queries and / or findings whenever an audit is done
Activity and output targets achieved on timely manner and with acceptable variance (less than 10%).
Activity
Project Management, Monitoring and Evaluation (25%)
Establish and maintain high quality and timely project reporting, and communications in alignment to the specific donor requirements, WVK and WVT standards.
In collaboration with M&E and project coordinator ensure that the project results, and targets are monitored and adjusted as necessary as well as an annual work plans developed, which reflect the objectives of the project. (gathering, reporting and analyzing performance data for impact and sustainability of project implementation in each region.)
Ensure proper operational opening/launch and closing of the project as well as dissemination of monitoring and evaluation of programmatic progress. Disseminate project follow- up reports to guide timely action.
Work closely with the Project M&E and WVK to develop and maintain program monitoring and evaluation tracking tools to ensure all project indicators report clear linkage of activities to intended outputs and outcomes and that the level of change is clearly tracked.
Coordinate the Project M&E and Grants Finance Officer to ensure that donor reports (both financial and narrative) are generated and sent out to WVK and local stakeholders in time. Prior review from National Office (NO) must be done.
Document and disseminate project best practices, lessons learnt and success stories internally and externally.
Support all monitoring, evaluation and research tasks and deliverables for the project and ensure that all required reports and documentation for the project’s internal management systems are produced according to WVK and donor’s requirements
End Results
Reach is well captured and updated as per the project indicators and data base system.
Project steering committee has approved Annual work plan (AWP), M&E plan, Procurement plan, budget among other relevant tools for implementation.
Project best practices, lessons learnt and success stories are documented and uploaded in Horizon and WV Central Repository, and shared with WVK and the donors.
All key project documents and information are uploaded in Horizon.
Activity
Project Reporting (10%)
Lead and facilitate preparation of project narrative and financial reports in accordance with donor designated formats as required. Ensure that draft reports disseminated for review and feedback by senior management team, relevant technical advisors prior to submitting the final report to WVK.
Submit timely accurate and quality reports that meet donor requirements (timely preparation and submission of monthly, quarterly, semi-annual and annual progress reports on the status of project implementation).
Lead preparation of project specific information sheets, human impact stories, short video clips and photographs for public engagement. Provide relevant communications information as necessary for dissemination to donors, WVK and media.
In collaboration with Compliance and reporting officer, maintain Project and report tracking system to ensure all Project files are organized and well managed for planning and preparation of donor reports and project monitoring.
Share lessons learned with local partners, WVT leadership, staff and donors from field reports to enhance local planning and implementation and suggest modifications that might be necessary at the local level based on evidence and lessons learnt.
End Results
Donor reports submitted to NO review 10 days before the deadlines for submission to Donor or Support Office.
Queries on donor reports responded too timely.
Monthly Management Report (MMR) is shared to Technical Team Leader, Cluster and Senior Grants & Operations Manager as per set deadlines.
Grants Dashboard is updated on monthly basis and quarterly basis by the 25th of each month and shared to Senior Grants & Operations Manager.
Activity
Effective Partnership Management, Maintaining & Reviewing (10%)
Develop Partner Capacity Building Plan (based on Partner Capacity Assessment Report/gaps identified)
Implement the capacity building plan
Partner Monitoring (Visits, Reports, meetings, etc)
Conduct Annual Partnership Health Check & partner performance reviews.
End Results
Timely delivery of Partnership Management indicators.
Activity
Team Performance (10%)
Ensure a high-performance management culture, open trustworthy relationships and integrity to enhance program officer’s smooth relations and accountability.
Provide supervision and support to project coordinator
s, and give technical assistance to government staff and consultants working within the program.
Promote and ensure zero tolerance to fraud and corruption
End Results
Training plan for staff is in place and tracked on implementation
Project staff are linked with respective Technical leads for technical capacity enhancement while implementing the project.
Performance management are well aligned with project requirement.
Activity
Financial & non-finance resource Management(10%)
Ensure that the Project budget is managed within approved spending levels and ensure accurate and timely financial reports to donors and World Vision.
In working with financial team ensure project expenses are reasonable, allocated as per assigned budget, prudent and spent in accordance with donor rules and regulations to ensure low risk audits
Manage program assets, materials and financial resources to ensure Stewardship and accountability in the project.
End Results
Meet the burn-rate standards for the Donor and World Vision – Green – 90% – 100%.
Activity
Networking, visibility and donor recognition (10%)
Ensures the program interventions and the donor are recognized by the government, partners and communities
Develop and support effective linkages and collaborate with Key structures to include Government structures, Community Based Organizations, other implementing partners and NGOs.
Represent WVT and Participate in networking meetings/workshops/conferences with GoT and other stakeholders at the district, regional and national level
Facilitate documentation and sharing of processes, challenges, good practices and lessons learnt among partners.
In collaboration with Senior Grants and Operation manager, ensure WVK and donor queries and requests are effectively, timely and effective way.
End Results
Share the best practice of the project to partners
Share Project impact story in quarterly, semi-annual and annual reports.
Required Professional Experience
A minimum of 2 years relevant experience in leading, coordinating and managing integrated faith and development and livelihood projects
Demonstrated experience in a Project Management role and use of project management cycle in the delivery of development projects is required.
At least three years of programme implementation experience
Facilitation skills in training or facilitating staff and community level empowerment approaches.
Experience in design, monitoring and evaluation (DM&E)
Experience in coordinating faith initiatives in programming
Spiritual maturity; clear articulation of personal faith and how their faith informs their life and work. Able to stand above denominational diversities.Familiar with current Advocacy issues around adolescent faith and working with adolescents & youths is a MUST
Experience in implementing projects in sectors of WASH, Livelihood, Faith and Development, Economic empowerment and working with children under 5 and women of reproductive age.
Required Education, training, license, registration, and certification
Bachelor’s degree in Sociology, Education, Gender, Community Development, Development Studies and related studies with at least 2 years experience.
Preferred Knowledge and Qualifications
Excellent communication skills; Ability to communicate with internal and external stakeholders,
Excellent coordination and planning skills
Report writing skills: Ability to write complex reports
Demonstrate high levels of integrity
Strong analytical and problem-solving skills
Excellent team player with minimum supervision
Significant experience of working with government officials, multiple partners, community groups and communities.
Proven experience in facilitating effective project documentation and dissemination of results to a wide range of audiences.
Experience in working with international donor funded grants
Ability to maintain effective working relationships with all levels of staff
Good planning and Excellent organizational skills, ability to determine priorities and attention to detail a must
Work in a multisectoral/ multicultural team- patience, cultural sensitivity and application of contextual understanding in day to day work
High-level of knowledge and practice with Word, Excel, Outlook, etc. required
Ability to work with tight deadlines for information needs
Travel and/or Work Environment Requirement
The position requires ability and willingness to travel domestically up to 50% of the time to the field in Babati Cluster- Babati internationally if need be.
Ability to work in a multicultural context as a flexible and respectful team player
Willingness to travel to the field as and when needed
Disclaimer: World Vision does not, and will never solicit money for any part of its recruitment processes including short-listing, interviews, background, and/or medical check-ups. Please be cautious, and if you have any questions and/or would like to report what you believe to be a fraudulent World Vision recruitment person(s) or agency, please email us through www.worldvisionincidentreport.ethicspoint.com or [email protected]
Project Officer Job Vacancy at World Vision
Applicant Types Accepted: Local Applicants Only
How to Apply:
Please follow the link provided below.
