Project HR & TAS Coordinator at Airswift

Project HR & TAS Coordinator at Airswift

Position: Project HR & TAS Coordinator

Company: Airswift

Location: Dar es Salaam

Ajirayako is a leading jobsite in Tanzania. We list the latest jobs in Tanzania from leading employers. Airswift is currently seeking a qualified candidate to fill the position of Project HR & TAS Coordinator

Airswift is a global workforce solutions provider to STEM industries.

Job Description

Support in all aspects of the purchase and supply of goods and services for the Client’s Project as assigned.
Ensure proper execution of the contracting process, specifically the launch and follow-up of calls for candidate proposals through to the point of contract award and execution for Technical Assistance Services (TAS) contracts.
Assistance to the service requester and human resources team for all contractual questions related to the management of TAS and other contracts.
Define and maintain the reporting for the status of current TAS and other contracts.
HR and administration coordinator for all reporting activities for HR and TAS contracts at Project Level.
Report on status of mobilization using tracking tool.

Accountabilities

• Technical Assistance Services (TAS) / HR Administration.
• Work with service requestors to complete and issue service requests to approved TAS providers.
• Review proposals and support the service requestor to short list candidates.
• Schedule interviews between the candidates and service requestors as required and track interview records.
• Issue Routing Slip/RTA and follow up to confirm all required signatures for approval are in place.
• Ensure good administration and filing of approval and contractual documents.
• The job holder is accountable for coordinating and monitoring and performance of the full mobilization process of personnel, this from the advertising of the role and request made to TAS agencies up to the actual mobilization at EACOP.
• This means job holder is to expedite and follow up with all departments to ensure that each step of mobilization is not suffering any delays (issuance of Job description, TSPR, CFT, interviews, scoring, fit to work, work permit, etc.).

Qualifications and Required Experience:

• Professional experience: experience in contracts administration in an HR related position. A suitable candidate without direct experience will be considered and can be trained internally.
• Technical competencies: Organization, communication, reporting, documentation management and Office 365 skills are essential. Specific expertise in working with Excel, PowerPoint, Word documents is mandatory. HR background is required.
• Behavioural competencies: Ability to work in a multi-cultural and fast-moving business setting, with excellent interpersonal and communication skills are essential. Job holder must be resilient and able to work under pressure.
• Fluent in English: speaking, writing.
• Context and Environment: The job holder takes direction from the PCM and works closely with the Project Team (including C&P Department) and the Branches as it relates to sourcing technical assistance and other contractors.
• Timely identification of suitable candidates is essential to the project’s success, as is the more general requirement for the effective administration of contracts.
• The nature of the duties requires a person with a high degree of business ethics as there will be confidential information handled daily.
• The job holder is also accountable for demonstrating exemplary behaviour regarding HSE rules & requirements and for implementing and controlling HSE rules for all planning related activities.
• The job holder is accountable for coordinating and monitoring and performance of the full mobilization process of personnel, this from the advertising of the role and request made to TAS agencies up to the actual mobilization at EACOP.
• This means job holder is to expedite and follow up with all departments to ensure that each step of mobilization is not suffering any delays (issuance of Job description, TSPR, CFT, interviews, scoring, fit to work, work permit, etc..).

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