Project Coordinator Job Vacancy at UMATI

Project Coordinator Job Vacancy at UMATI

Project Coordinator Job Vacancy at UMATI

Chama cha Uzazi na Malezi Bora Tanzania (UMATI) established in 1959, is an autonomous voluntary National NGO originally incorporated under CAP 337 in 1973, established under the non-governmental organization Act No 24 of 2002 in 2019 with registration number 00NGO/R2/000231. UMATI is a full Member Association (MA) of the International Planned Parenthood Federation (IPPF) accredited in since 2015. 

UMATI works in partnership with the Ministry of Health, Community Development, Gender, Women and Special Groups, and Regional Administration and Local Government (PORALG) with the goal of providing Sexual and Reproductive Health (SRH) education, information, and services in Tanzania. The association has a long leadership history in SRH Programs in Tanzania including pioneering in Family Planning (FP) services, SRHR programs for young people, integrated Clinics, and Community-based service delivery approaches.

UMATI wishes to recruit a qualified and experienced candidate to fill in the following vacant positions;

Job title: Project Coordinator
Reporting to: Head of Program
Location: Dodoma

Job Purpose:

The Incumbent is responsible for the successful implementation of the TANZAFYA project in Dodoma region and is accountable for the achievement of project activities at the field level. She/he will ensure that the project achieves the expected results and is implemented in compliance with the donor agreement and Government standards. She/he is responsible for ensuring the planned activities are implemented as planned and maintaining the program calendar.

Consistent activities budget monitoring, timely working, and submission of quality reports to the Program Manager and Management of project field staff. She/he will work very closely with the Ministry of Health, the President’s Office, Regional Administration, and Local Government including Regional and District authorities during the execution of the project. The incumbent is the primary representative of the project at the regional and district levels and will supervise and support project staff by ensuring they are responsible to implement project activities as planned and at a high standard. He/she will promote teamwork, trust, and mutual respect, and empowers staff to take responsibility.

Duties and Responsibilities:

Project Planning, implementation, and Management

• Ensure planning, development, implementation, and administration of the project with accountability for the overall delivery of results;
• Provides project support throughout all stages of the TANZAFYA project process and ensures integration, coherence, and harmonization of all components in the project design to achieve the expected results.
• Continually ensures alignment of the TANZAFYA project with both international and national gender equality and sexual reproductive health (SRH) priorities, plans, and competencies.
• Identifies and builds strategic networks with other actors to support the region in the implementation and monitoring of gender-responsive and adolescent-friendly sexual reproductive health quality improvement initiatives in line with the national government policy.
• Provision of SRH technical and programmatic guidance on the implementation of SRH project activities as per the national SRH guidelines and strategies.
• Actively monitors the project implementation through field visits, coordinating monthly project meetings, to jointly assess project progress, identify bottlenecks and potential risks and work for timely decisions with the Project Manager to resolve issues;
• Working to build the capacity of the Local Government Authorities staff on effective supportive supervision including identifying effective approaches and techniques for scaling up project best practices for sustainability after project closure.
• Ensure an effective monitoring system is in place for achieving prior agreed targets in relation to the project activities and financial expenditures.
• Support UMATI management to Identify and effectively manage all key field-related risks during the project implementation.
• Ensure the effective and efficient utilization of project resources to demonstrate value for money.

Relationships Building and Networking

• Maintain positive relationships and share relevant information with all stakeholders; partners, donors, government, and local partners.
• Presents project achievements on behalf of UMATI at professional networking events and meetings, conferences, and other public forums, when necessary, as may be assigned by the supervisor;
• Tracks aspects of project performance; oversees project implementation of approved activities, monitoring of timelines, and tracking budgets.
•  Closely work with other partners to collect and document best practices, and lesson learning for better achievement.
• Performs other project-related duties as assigned by the supervisor.

Team Performance Management.

• Monitor the performance of the team in relation to the execution of the project activities and target achievements;
• Ensure that the project team is sufficiently trained or effectively exposed to project models, approaches, and strategies to enhance their achievements and realization of desired changes.
• Enhance staff capacity and skills in performance management to ensure smooth staff relations and accountability.
• Build staff capacity to live out UMATI’s values, vision, and mission in the communities we serve.
• Coordinate Human Resources related issues and functions; 

Project Compliance and risk management

• Ensures that UMATI’s and IPPF policies for Safeguarding children and vulnerable adults are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility.
• Identify and proactively address all challenges and potential implementation issues that hinder project performance.
• Monitor and supervise the project officers to achieve their mandated targets in accordance to project plans.
• Keep the Project Manager abreast of significant threats, implementation deficiencies, and opportunities.
• Effectively coordinate, implement, monitor, and report the results of the TANZAFYA project as prioritized in the project document.
• Ensure the Integration of sustainable approaches, gender-responsive, and inclusion into all project activities as appropriate.
• Work with the Project Manager and Finance manager on project financial analysis, review, and oversight of project budgets and financial reporting.
• Manage and monitor the project team to apply results-based monitoring and lessons learned to refine activities and implementation.

Strengthen Advocacy efforts and Partnership

• Manage effective partnerships with the government’s relevant regional and district representative and strategic networking are established and maintained at the regional level to ensure project sustainability.
• Represent TANZAFYA Project in various forums, relevant platforms, and technical regional meetings;
• Work closely with the Influencing, Communications, and Advocacy team in the development of evidence-based advocacy and influence interventions.

Knowledge Management

• Work closely with M&E and project staff to translate project learning and results into accessible technical products for global and country stakeholders.
• Coordinate and facilitate the documentation of best practices and lessons learned in the TANZAFYA project, to influence policy formation, deepen capacity, and foster partnerships;
• Work with the project team to develop summative reporting documents for the project for advocacy and promotion of Girls’ rights for SRH;
• Prepare and submit quality monthly and quarterly project reports (both financial and narrative) according to UMATI and the donor requirements;
• Build and maintain relationships with partners in the region to enhance their support in the project.

Security and safety management

• Ensure compliance with security procedures and policies as determined by country leadership.
• Proactively ensure that team members operate in a secure environment and are aware of Safeguarding policies.
• Create and sustain a work environment of mutual respect where team members strive to achieve excellence.
• Ensure compliance with COVID-19 and other outbreaks safety measures.

Qualifications/Experience Requirements:

• Bachelor’s degree in Public Health, Sociology, Advocacy/Law, Project Management, Community Development/Social Work, or Clinical Medicine
• Master’s degree or equivalent in public health, social science, international development, gender, or a related area is an added advantag
• Minimum 5 years in leading SRHR large donor-funded programs (funded by GAC will be an added advantage) and have a managerial experience in the program, financial, and human resources management, networking, knowledge management, and advocacy of large international development project
• Experience and ability to provide leadership and direction to the multi-disciplinary staff and implementing partners;
• Familiarity with challenges facing girls accessing gender-responsive SRH and emerging priorities;
• Considerable knowledge of SRHR/ Maternal health and Gender and Inclusion agenda
• Demonstrated experience with the preparation of technical reports, budgets, plans of action, and management of staffs
• Experience working with adolescents and an ability to apply safeguarding, ethics, and ‘do no harm’ principles.

Knowledge, Skills, and Abilities:

• Proven project management and report writing skills;
• Ability to manage and work in a team;
• Ability to work under minimal supervision;
• Knowledge of Non-Governmental Organization (NGO) business development process activities in alignment with government priorities;
• Analytical, strong decision-making skills, sound judgment, and problem-solving abilities;
• Working with Volunteers (Peer Educators & Community Health Workers) and skills in advocacy work.
• Scientific writing skills as s/he will be required to conduct operational research and write abstracts for publications;

APPLICATION INSTRUCTIONS:

Interested candidates should submit an application letter indicating the position applied for and a detailed CV in one PDF document. 

Applications should be submitted by 26th July 2023 to the Executive Director through email [email protected]  

The position should be the subject of the email application. Kindly note that only shortlisted applicants will be contacted. 

UMATI is an equal-opportunity employer. Women and people with disability are highly encouraged to apply.