Program Officer at CVPeople Tanzania

CVPeople Tanzania | Volunteer

Program Officer
Dar Es Salaam, Tanzania | Posted on 10/12/2022

Job Description

Program Management

• Assist Program Manager in Designing, Planning and Implementing strategy and campaigns for Women in Leadership Programs
• Actively participate in relevant scheduled and ad hoc Skype/zoom calls organized by and any other key partners and provide updates on lessons and important follow up from the same
• Organizing meetings, seminars, workshops, and special lectures; including the development of agenda, coordination of logistics, correspondences, speakers, press and invitees, itinerary as appropriate,
• Write and send press releases, write seminar/meeting/workshop reports
• Assist Program Manager in developing proposals for fundraising,
• Prepare and actively represent WIMA in various networks, forums and international conferences to share WIMA’s work

Reporting

• Develop monthly and Quarterly reports and participate in annual report writing
• Provide quarterly bulletin on quick wins gained and key issues to be aware of in a quarter that follows
• Develop Quarterly website updates on quick wins or major breakthroughs in advocacy and community sensitization,
• Plan and prepare respective donor reports for review by the Program Manager
• Maintain appropriate and smart filing for advocacy portfolio in both soft and hard copy
• On a monthly basis, update the Gantt chart by showing the implementation status of activities

Networking:

• Maintain contacts of key Government, Parliament and partners who matter for Gender or Women Leadership
• Identify and work with advocacy partners and nurture relationships for Gender impact,
• Identify and maintain contacts with insiders within Government departments which directly or indirectly deal with Gender or women leadership issues.
• Identify new forums that the organization needs to join for realizing potential advocacy partnerships at the national, regional and global levels
• Maintain relationships and communication with key Gender professional associations or persons regarding Women Empowerment issues within the operational area.

Event Management Support

• This role involves planning and managing events of varying sizes and purposes either online or offline.
• This includes physical and virtual events. Project officer volunteers has to understand what it takes to make sure the logistics work out, keep everything within the allocated budget and ensure that the event itself is carried out smoothly.

Here are the most essential duties and responsibilities:

• Provide administrative support to the program team in the organization of events, meetings and workshops, seminars, conferences etc.
• Establishing and maintaining relationships with vendors and venues
• Planning event details and aspects, including seating, dining and guest
• Creating reliable financial reports and collecting payments on time
• Remaining under budget with all cost
• Managing events and addressing potential problems that may arise
• Planning for potential scenarios that could impact the integrity of the event
• Maintaining a working knowledge of the complex needs of a wide variety of event

Knowledge and Experience

• Minimum university degree (or equivalent) to bachelor’s degree in Public Administration,
• Business, Economics, and/or Entrepreneurship or related field is an asset
• 2 years’ experience gained in project coordination
• Some experience in women’s economic empowerment
• Technical competencies (Knowledge, skills and abilities)
• Knowledge of women leadership and issues of women’s empowerment and girl child
• Be passionate about the advancement of women and girl children.
• Must be keen to dedicate your time and efforts towards active gender equality and leadership transformation activism
• Understanding of networking and building partnerships with a range of individuals and organizations in the same field of work
• Good communication and writing abilities in English with the ability to produce clearly written reports
• Good research skills
• Experience in donor-funded project and events coordination
• Ability to use information and communication technology as a tool and resources
• Ability to work independently and sometimes in “virtual” teams
  Good MS-Office computer skills including data capture
• Behavioral competencies (Personal Characteristics)
• Organized: being able to be logical and structured, orderly and efficient. It also means being able to multi-task and meet multiple deadlines.
• Concern for quality: The underlying drive to ensure that quality is not comprised within the working environment.
• It includes the identification and maintenance of standards to meet the needs of the organization.
• This also requires attention to detail and achieving thoroughness and accuracy when accomplishing a task. Work requires little or no checking.
• Proactive/self-starter: Able to get things done, usually without being told or reminded. Being conscientious, assertive, persistent, and achievement-oriented.
• Integrity: Following moral and ethical convictions and doing the right thing in all circumstances.
• Flexible: Willing to make changes to the time, place and approach of the work to meet organizational requirements.
• Team player: Ability to cooperate and coordinate the work with others in a participatory manner in striving to achieve project or organizational goals.
• This also requires being reliable and sticking to agreed deadlines individually and as it impacts on the team.
• Skilled in project management including the ability to plan, delegate, coordinate, and
  • implement activities to meet the requirements;
  • Ability to articulate timelines, goals, and objectives and perform the administrative and
  • operational tasks to achieve expected results;
  • Ability to anticipate, identify, and solve problems as they arise and to seek assistance from the various offices and individuals;
  • Skilled at building and maintaining strong relationships with appropriate people, and
  individuals to implement tasks

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