Procurement Officer at ABSA Bank
Job Overview
Procurement Officer at ABSA Bank
Procurement Officer
ABSA Bank
With over 100 years of rich history and strongly positioned as a local bank with regional and international expertise, a career with our family offers the opportunity to be part of this exciting growth journey, to reset our future and shape our destiny as a proudly African group.
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Job Summary
Job Posting Service
Support sourcing and supply chain activities at a Country level for the development and execution of commercial solutions and 3rd party risk management targeted to realising significant value for the country.
- Managing vendor onboarding and procurement operations
- Ensure that group strategies are delivered with appropriate levels of execution at the Country level
- Ensure that appropriate governance & risk management models are deployed locally in line with the Absa Bank Procurement Policy, Control & Risk Framework as well as Regulatory requirement
Job Description
Main accountabilities and approximate time split 50%
Procurement Operations
Outputs:
Understanding of business objectives and strategies
Conducting due diligence and sanction screening of vendors
Vendor onboarding into bank’s procurement systems
Performing segmentation process for procurement deals
Following up with Supplier Managers to ensure all performance meeting are conducted with minutes taken and stored in central repository
Management of vendor contracts in bank’s procurement systems
Reviewing and validating purchase requisitions in alignment with Absa Bank Procurement Policy
Maintaining regular communication with suppliers to resolve queries and expedite deliveries
Development of robust benefits recording and target market analysis to support the realization of significant value from Sourcing activity
Proactively identify and implement process improvements to strengthen the control environment
Contribute to category management activities and sourcing projects as directed by Head of Sourcing
Performing Associated Party periodic review
Preparation, review and uploading of post contract supplier management documents on RSAM (preparation of supplier exit strategy document, engagement model, supplier assurance attestation, material impact assessment, handover documents)
Assist in Requests for Proposal/Quotation/Information preparation, bid evaluation and supplier selection processes 30%
Outputs:
All queries received are processed and any pending queries are escalated to the line manager with reason for not being able to accomplish.
Ensure supplier complaints are handled according to laid down procedures on complaint handling.
Eliminate stakeholder’s complaint on slow responsiveness of Procurement
Improvement of customer satisfaction survey
100 % projects completed on time
Work closely with supplier managers to receive the Supplier management outputs, such as vendor’s performance, business requirements, and supplier meeting minutes.
Support and work as team with supplier relationship managers and all other business stakeholders in carrying out the sourcing activity to close all gaps in suppliers’ documents files.
Stay updated on procurement systems (Coupa, SAP)
Suggest process improvements to enhance efficiency
20%
Management Information
Outputs:
Ensure all records for each engagement are recorded in supplier soft and hard copy files
Prepare weekly reports on vendor due diligence steps
Prepare monthly procurement performance reports, including spend analysis, supplier performance and compliance metrics
Report all risk events/incident/issues using the defined process and assist in root cause analysis
Maintain accurate audit trails for all procurement transactions and documentation
Support Head of Sourcing in preparing dashboards for governance committees
Risk and Controls Objectives
Ensure that all activities and duties are carried out in full compliance with regulatory requirements, Absa Operational Risk Framework and internal Absa Policies and Standards
Manage risk and control effectively by applying applicable risk frameworks and embedding a positive risk culture;
Understanding of own role in the end to end processes in which you play a part, including applicable risks and controls.
Adhere to Absa’s policies and procedures applicable to own role, demonstrating sound judgement and responsible risk management.
Report all risk events / incidents / issues using the defined process for your business area and help to understand why these happened and how to prevent them in future.
Proactively look for ways to improve the control environment by considering what could go wrong in the processes you operate and how errors could be prevented.
Continuous and proactive engagement with regulatory bodies, unions where applicable
All mandatory training completed to deadline
Technical skills / Competencies Personal attributes
Strong understanding of procurement principles, risk management and regulatory compliance
Proficiency in procurement systems (Coupa, SAP)
Negotiation
Relationship/ Partnership Approach
Innovation and Change
Analytical skills for spend analysis and supplier performance tracking
Behaviours particularly important to the role
Listening
Good Oral Communication Skills
Patience
Customer Satisfaction
Flexible
Adaptable
Teamwork
Confidence
Knowledge, Expertise and Experience
Essential
Good commercial contractual knowledge e.g., contract law, service level creation.
Analytical and financial understanding of service cost models and lifetime cost of acquisition.
Supplier communications and management to achieve leading commercial solutions.
Preferred
Certified Procurement and Supply Professional
Registration with Procurement & Supplies Professional and Technology Board (PSPTB) is a must
Absa Values
Absa’s Values and Behaviours represent the set of standards which governs the actions of all of us who work for the bank and against which the performance of every one of us in Absa are being assessed and rewarded:
Trust – We believe in ourselves and each other
Resourceful – We innovate for our colleagues, clients and communities
Stewardship = We take actions today that sustain our tomorrow
Inclusion – We are stronger together
Courage – We show up as our authentic selves to own our story
Education
Further Education and Training Certificate (FETC): Business, Commerce and Management Studies (Required)
How to Apply:
