Operations Officer – Intern at Alji Gardening Solutions

Job Title: Operations Officer – Intern

Location: Africana, Mbezi Beach.

Position Type: Internship

Duration: 1 year (With possible extension)

About Us:

A L J I G A R D E N I N G S O L U T I O N S is a fast-growing company dealing with providing Landscaping and gardening services across Tanzania. Our Company is led by well trained and exquisite professional’s, starting from experts with horticultural, engineering and business backgrounds. Who have all come together to ensure that our clients receive the best and qualified service.

Job Description:

We are seeking a highly organized and detail -oriented candidate to join our team as an Operations Officer. This ideal candidate will need to have a strong understanding of basic accounting principles, experience in the administrative and operations duties, and the ability to work under minimal supervision.

Key Responsibilities includes (but not limited to):

Communications Management:

• Serve as a liaison between the company and clients, ensuring effective communication
• Manage and respond to emails, phone calls, and written correspondence from clients and staff.
• Preparing and submitting all official documents in accordance with the company’s Regulations
• Ensuring positive client and supplier relationships.

Administrative Support:

• Perform general administrative duties such as filing, photocopying, and data entry.
•  Assist in maintaining accurate staff and client records.
• Monitoring adherence to policies and processes throughout the company
• Manage and coordinate maintenance activities for office facilities, including repairs, cleanliness, and safety.
• Address any office-related issues promptly to maintain a conducive work environment.

Coordination of Resources and supplies:

• Assist in coordinating and managing the distribution of uniforms, office equipment/gear.
• Manage inventory and procurement of office appliances and supplies.

Assistance with Tax & Accounting Functions:

• Support with basic accounting tasks including managing office budgets, expenses and invoice processing,
• Execution of Tax payments and returns with emphasis on deadlines
• Follow-up monthly utilities payments such as water (DAWASCO) bills, drinking water, wifi bills and LUKU and ensure there is enough units to run the office at all times

Project/ Event Coordination:

• Actively assist in organizing marketing/ pop-up sales/ seasonal events while ensuring smooth execution of these events.

Qualifications:

• Candidates should be in possession of an Advanced Diploma or University Degree in Business Management, Accounts, Finance, Business administration or a related field from a recognized University
• Strong organizational and communication skills.
• Strong proficiency in Microsoft Office Suite
• Ability to work independently and collaboratively in a team environment.
• Strong fluency in English (written & oral)
• Flexible, able to multi-task and work under minimal supervision
• Capable of working under pressure and meet deadlines.

How to Apply:

This position is of urgency, please send your resume with references, certificates/transcripts and cover letter outlining your interest in the position to: info@aljigardening.co.tz

Deadline 11th June 2024.