Office Manager at Jane Goodall Institute

Office Manager at Jane Goodall Institute 

JGI Jane Goodall Institute (JGI)

Tanga

About Us

The Jane Goodall Institute (JGI) is a global community conservation organization that advances the vision and work of Dr. Jane Goodall by conserving chimpanzees and inspiring communities to conserve the natural world we all share, we improve the lives of people, animals, and the environment. We strongly believe everything is connected and everyone can make a difference.

The Jane Goodall Institute Tanzania (JGI-TZ) is a reputable and rapidly expanding non-governmental organization committed to wildlife research, conservation, socio-economic development, and environmental education. The Jane Goodall Institute Tanzania (JGI-TZ) was founded in 2001 by Dr. Jane Goodall, DBE. The JGI Tanzania with its partners makes a difference through community cantered conservation, chimpanzees research projects, youths’ environmental education, the innovative use of science and technology, we work closely with local communities in Tanzania, inspiring hope through a collective power of individual action.

The Jane Goodall Institute Tanzania with funding from its donors is currently seeking to recruit a suitably qualified and competent Tanzanians to fill the following vacant positions:

Job Position: Office Manager

Project: Conservation and Sustainable Management of Coastal and Marine Ecosystems (COSME)

Duty Station: Tanga

Reporting Line: Project Manager

Minimum Job Qualifications & Other Requirements:

The minimum job requirements and qualifications will include, but not be limited to:

• A holder of a bachelor’s degree in business administration, communications, or a related field
• 3 to 6 years of work experience in an administrative/office management role
• Must have exceptional attention to detail, strong organizational and time management skills, and ability to prioritize, must be a self-starter and driven, problem-solving skills, and analytical abilities, high level of integrity and confidentiality.
• Reasonable experience in Logistical coordination and support, managing information, and workflow, Job knowledge/technical expertise, Planning, organizing, and multitasking.
• Must be computer savvy with proficiency in Microsoft office programs.
• Previous experience working with NGO implementing conservation related projects.
• Excellent Communication skills -fluent in Swahili and English, both verbal and written.
• Previous experience in planning outreach activities and expedition programs.
• Ability to effectively manage a team of staff, volunteers and interns
• Knowledge and experience in conservation education and sustainable natural resources management are desirable.
• Previous membership or involvement in Rootsand Shoots will bean added advantage
• Computer literate and ability to use data analysis programs, word, Xcel, PowerPoint, Outlook, etc
• Experience in working with various agencies, government departments, International Agencies and Partners

Key Job Responsibilities & Duties:

The key responsibilities will include, but not limited to:

• Schedule various official appointments with Government Ministries, Donors, NGOs, and other Stakeholders.
• Remind the Project Manager on the scheduled meetings, appointments, key dates, and other important issues.
• Maintain filing systems – key office documents – policies, MoUs, Agreements
• Draft various letters on JGI Tanzania standard correspondence procedures.
• Process renewal of various permits and service contracts: perform flight and accommodation arrangements for JGI staff and visitors.
• Handle incoming and outgoing telephones, mails, & invitations
• Ensure smooth running of the activities like cleanliness, repairs, utilities, and other activities.
• Attend to the various requests of office visitors and maintain visitor’s registers.
• Organize various office meetings/workshops.
• Ensure availability of office supplies/stationeries, fuels & oils for generator and vehicles, vehicle insurance and office properties.
• Ensure office bills and other invoices are paid as appropriate and timely i.e. travel & accommodation, diesel, water, telephone, electricity, security, air travel etc.
• Ensure office properties are well kept and maintained: these includes vehicles, assets and all equipment. Also ensure all items are tagged with JGI Asset tags.
• Supervise & perform stock taking of all office equipment’s every end of the year.
• Support on official banking issues, handle petty cash, make digital payments, and do retirements accordingly.
• Support Dar office on any request that require close follow up from Tanga Office.
• Implement the procurement process for COSME project under the supervision of the Procurement Manager and in compliance of the procurement policy of the JGI Tanzania.
• Facilitate acquisition, supply, delivery, storage, and disposal of goods & services, as well as logistics operations at optimum cost-effective levels in a thorough documented, compliant, and prompt manner.
• Perform any other duties as may be required by the supervisor.

Application Procedure:

All applications should be submitted together with the most recent Curriculum Vitae (CV)/resume, copy of relevant academic certificates & transcripts, testimonials, three names of reputable referees, day-time telephone number or e-mail address, and should be send to the following e-mail address: recruitment@janegoodall.or.tz

Only the final shortlisted candidates will be interviewed and provided with the interview feedback.

Deadline: Thursday, 28th June, 2024 before 5pm in the evening.

JGI Tanzania is an equal opportunity employer and considers all applicants on the basis of merit without regard to race, national or tribal origin, religious belief, gender, and marital status.

QUALIFIED FEMALE APPLICANTS ARE HIGHLY ENCOURAGED TO APPLY.