Logistics Officer at CVPeople Tanzani

Logistics Officer at CVPeople Tanzani

Logistics Officer

CVPeople Tanzania | Full time

Dar es Salaam, Tanzania | Posted on 05/29/2025

Job Description

The logistics officer is a country dedicated logistics specialist staff responsible for assets, fleet, transport and customs management oversight

Dimensions of the Role

• Fleet management: all tasks related to the management of fuelled assets, from planning, management to disposal and replenishment.
• Asset management: all tasks related to the management oversight of low and higher value assets, from planning, management, down to disposal and replenishment
• The role will be responsible for transport and customs management

Responsibilities

Asset Management (50%).

Receipts

• Assets are receipted with procedures linked with owner and registered in the asset management system, also assets are tagged and record is in place
• Responsible for asset allocation to user and ensure quality at reception

Monitoring

• Incident management of assets
• Maintenance schedule is coordinated, follow up and happens as per the schedule
• Track and record assets movements
• Consolidate all assets movements
• Investigate and escalate discrepancies
• Ensure appropriate utilisation of assets (safety, security, quality, cost)

Control

• Organise inventory count and asset verifications
• Coordinate inventory count administration
• Report on inventory count results
• Investigate and report inventory discrepancies

Life cycle management

• Prepare list for disposal / prepare reports and replenishment
• Prepare transfer of documentation
• Coordinate the asset disposal process based on lifetime usage, project end or office closure

Reports

• Prepare and consolidate monthly/quarterly assets reports for management consumption

Fleet management (30%)

Planning, Disposal

• Coordinate on asset transfer
• Review fleet right sizing on a yearly basis
• Provide projection on fleet costs
• Ensure appropriate disposal of assets
• Coordinate reception of new vehicles and ensure allocation to respective projects

Operations

• Organise maintenance of vehicles
• Coordinate assets availability
• Technical management of team
• Coordination of fleet vendors with procurement
• Review complaints-stakeholder management
• Ensure all fleet movements are planned and optimised
• Monitor, update and document all fleet costs (paperwork and Fleet Management System)
• Ensure all vehicles are maintained and inspected on time according to manufacturers’ guidance and operations. Arrange any repairs, defects, or break downs
• Coordination with Country Supply Chain Manager for vehicle maintenance and disposal, replacement plan
• Ensure all vehicles always have all necessary tax and insurance
• Arrange in-house/ outsource maintenance capacity.
• Ensure drivers follow all driver regulations.
• Respond to accidents and complete ‘Plan accident report form’.
• Investigate accident cause and complete ‘Plan post road traffic accident report form’.
• Ensure fuelling procedures are followed, arrange fuel suppliers (with Procurement team).

Safety and security

• Support capacity building with drivers
• Facilitate training sessions and share knowledge with fleet team
• Ensure taxes and insurance are organised and paid for
• Escalate any significant fleet risks to the supervisor
• Ensure all vehicles are appropriately equipped
• Reduce fleet risks by managing bad driving habits, over speeding, actioning near misses, etc.

Reporting and monitoring

• Ensure data input regularly and correctly in Fleet Management System
• Understand and challenge fleet efficiency while reviewing fleet data accuracy
• Monitor fleet cost and prepare monthly fleet reports to monitor fleet and driver’s performance for management decision making

Transport and customs (10%)

• Manage shipping and importation procedures
• Customs clearance and processing of tax exemptions for imported goods
• Process Import and Export Licenses

Stock and storage handling (10%)

• Be responsible for all stock’s management including correct receipt, movement, and dispatch including use of correct documentation, control, monitoring, verifications etc (Waybills, Stock registers, Bin cards, Stock Receipt Notes, Dispatch registers etc)
• Periodic stock verifications, reporting and reconciliations including follow up on discrepancies

Requirements

Knowledge and Experience

• University degree in Procurement and Logistics, Supply chain Management, Logistics or Business management field with a minimum of 3-4 years of practical experience in similar role at a reputable organization, work experience in INGO environment
• A professional qualification and membership of recognized purchasing and supplies institution
• Demonstrated relevant progressive experience in similar posts; and
• Fluent in English and Kiswahili languages
• Understands relevant sectoral context including how the sector operates in terms of funding and governance and awareness of organization’s purpose, values, and Kenya strategy
• Understands legal and reputational risk including risk assessment, communication, risk management and reporting in full compliance with risk-related standards, including in areas such as Child and Youth Safeguarding and Protection, Gender equality and inclusion, Counter Fraud, Safety and Security
• Managing activities and resources including skills in day to day planning and organising work plan in line with programme assignments.
• Managing information communication skills, both speaking and writing, and digital working, including personal digital skills
• Proficient in computer basic application, excel and SAP/ERP and BI​

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