Job Opportunity at U.S. Embassy – Public Health Administrative Management Specialist
Job Overview
Job Opportunity at U.S. Embassy – Public Health Administrative Management Specialist
Job Opportunity at U.S. Embassy – Public Health Administrative Management Specialist
Public Health Administrative Management Specialist
U.S. Embassy
August, 2023
About
Announcement Number:DaresSalaam-2023-039
Hiring Agency:Embassy Dar Es Salaam
Position Title:Public Health Administrative Management Specialist (PEPFAR Deputy Coordinator) (All Interested Candidates)
Open Period:08/16/2023 – 08/30/2023
Vacancy Time Zone:GMT+3
Series/Grade:LE – 0540 10
Salary:TZS TSh68,676,233 /Per Year
Work Schedule:Full-time – 40HRS PER WEEK
Promotion Potential:LE-10
Duty Location(s):Dar Es Salaam, TZ
Telework Eligible:No
Hiring Path:Open to the public
Who May Apply/Clarification From the Agency:All Interested Applicants / All Sources
Security Clearance Required:Public Trust – Background Investigation
Appointment Type:Permanent
Appointment Type Details:Indefinite subject to successful completion of probationary period
Marketing Statement:We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.
Summary:
The U.S. Mission in Dar es Salaam is seeking eligible and qualified applicants for the position of Public Health Administrative Management Specialist (PEPFAR Deputy Coordinator) at PEPFAR.
Duties
Technical Program Management, Implementation, and Evaluation (40%):
The job holder will support the PEPFAR Coordination Office with overall management, implementation, and evaluation of PEPFAR Tanzania’s strategic direction and program performance. This will include a focus on several distinct technical public health areas in HIV prevention and/or HIV care and treatment. The job holder will coordinate the communication and performance cycle for central S/GAC initiatives to ensure activities are implemented in accordance with set objectives, formal reports, and ad-hoc updates (including presentations and newsletters) are submitted in line with set formats and recurring deadlines. The job holder will also play a key role in the coordination of PEPFAR’s annual country operational plan (COP) during which PEPFAR agencies (CDC, USAID, WRAIR/DOD, and Peace Corps) establish annual strategic plans, targets, and budgets. This will include coordination of and participation in meetings with PEPFAR agency leadership, contributing to the package of documents that make up the COP submission, and ensuring adherence to S/GAC technical and administrative guidance for COP completion.
Interagency Collaboration (20%):
The job holder will develop, implement, and improve upon a knowledge management sand accountability system for the 11 interagency PEPFAR technical teams. These teams focus on a range of technical areas and are comprised of technical staff from CDC, USAID, WRAIR/DOD, and Peace Corps. Coordination of these teams will entail an in-depth understanding of PEPFAR program activities and broad programmatic strategies for each area, attending meetings, ensuring a calendar of regular meetings are set and thorough notes are taken, distributed, and saved, and that follow-up action is taken as needed. The job holder will be tasked with ensuring accountability and follow-through for each team and that progress and action items are clearly documented in a manner that is accessible across the PEPFAR interagency. Throughout the year, the job holder will be responsible for all coordination around weekly interagency PEPFAR meetings.
Communication and Administration (20%):
The position will support all communication and administrative functions to ensure smooth operations for the PEPFAR Coordination Office. This will include developing agendas for weekly interagency PEPFAR meetings and ensuring thorough notes are documented and distributed to all PEPFAR agencies. This will entail a thorough technical understanding of PEPFAR program activities, and partners including a solid working knowledge of the acronyms and technical jargon associated with the program. The job holder will be responsible for drafting all external-facing communication from the PEPFAR Coordination Office including meeting and conference invitations, correspondence with the Ministry of Health, PO-RALG, TACAIDS, Ministry of Finance and Planning, and other Government of Tanzania departments through both formal letter and diplomatic note formats, The position will coordinate all invitational travel for PEPFAR Partner Meetings, COP meetings, and any other stakeholder meetings planned throughout the year. The job holder will also provide administrative support for any internal travel for PEPFAR Coordination Office staff. The job holder will also support other general administrative functions for the PEPFAR Coordination Office including maintaining contact lists, processing visitor access requests, escorting visitors, collecting relevant daily news stories, and receiving and controlling incoming correspondence including phone calls and routing unsolicited proposals to the appropriate office.
Financial Management Support (20%):
The job holder will be responsible for creating the annual budget for the PEPFAR Coordination Office. This will entail working with each office function to understand and cost projected activities for the year and translating this detailed budget into the template and cost categories provided by S/GAC as part of Country Operational Planning guidance and templates. The job holder will also be responsible for ensuring that all staffing information is accurately input into FACTS Info providing updates throughout the year as needed. The job holder will work closely with the Budget and Finance Office to provide monthly reports to track funding obligations and spending to ensure the office operates within costs set. The job holder will oversee annual expenditure reporting inputs in line with S/GAC guidance and conduct analyses to understand spending trends. Finally, the job holder will serve as the primary focal person for all procurement related to PEPFAR Coordination Office functions including office supplies, meeting and conference venues, furniture and equipment (including information technology supplies), and any other goods and contracted services required.
Note: “Incumbent will be required to perform other duties as assigned by the agency.”
Requirements:
EXPERIENCE:
Three years’ experience in project management and financial/administrative support is required.
JOB KNOWLEDGE:
Good understanding of public health in Tanzania. Knowledge of the HIV epidemic broadly and in Tanzania including context-appropriate programmatic strategies. Job holder must have a good understanding of services and logistics available in country as well as knowledge of the public health and medical systems in country.
Education Requirements:
A Master’s degree or host country equivalent in Public Health, Program Management, Community Development, or Business Management is required.
Evaluations:
LANGUAGE:
Level IV (Fluent) reading, speaking, and writing in English and Kiswahili is required. (This may be tested).
SKILLS AND ABILITIES:
Knowledge of Microsoft Office including Word, PowerPoint, and Excel. Must have strong writtten and oral communication skills across multiple stakeholders. Abiliry to analyze problems and develop and implement creative solutions. Must have excellent organizational skills and the ability to prioritize to juggle multiple tasks simultaneously. Working understanding of Tanzania public health systems.
EQUAL EMPLOYMENT OPPORTUNITY (EEO):
The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
DEI Statement:
The US Mission to Dar es Salaam, Tanzania values a workforce of different backgrounds, cultures, and viewpoints. We strive to create a welcoming environment for all, and we invite applicants from diverse backgrounds to apply.
Qualifications:
All applicants under consideration will be required to pass medical and security certifications.
Agency Benefits:
The U.S. Mission in Tanzania offers compensation package that may include health, separation, and other benefits.
Other Information:
HIRING PREFERENCE SELECTION PROCESS:
Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights **
* IMPORTANT:
Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.
How to Apply:
To apply for this position, applicants MUST apply electronically via ERA.
For more information, visit this link https://tz.usembassy.gov/embassy/jobs/
Required Documents:
To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.
All Applicants:
Copy of Master’s Degree
Transcript
Proof of Citizenship (Voter ID, NIDA, Passport)
Other Document (if any)
Other Document 2 (if any)
Copy of work permit if not TZ national
Eligible Family Member Applicants:
• Copy of Sponsor’s Orders/Assignment Notification (or equivalent)
• Passport copy
• DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)
Next Steps:
Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted only via email.
Thank you for your application and your interest in working at the U.S. Mission in Tanzania.
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