Invoicing Supervisor at CVPeople Tanzani
Job Overview
Invoicing Supervisor at CVPeople Tanzani
CVPeople Tanzania | Contract
Invoicing Supervisor
Dar es salaam, Tanzania | Posted on 05/25/2023
Responsibilities
- Ensure that invoicing is done on time with precision as per the set KPI by the management and contractual customer requirements.
- Ensure daily invoicing follow up with COMs (Customer Opera.
- Ensure daily checking of invoices dispatch to relevant party with supporting document, keeping monitoring report updated.
- Assist Manager/HOD on disputes follow up and resolution.
- Ensure accuracy of draft of invoices raised by the invoicing officers (according to the rates agreed on the specific quotation/contractual framework) and ensure that all the disbursements have been captured and provisioned on the invoice/file.
- Ensure that all invoices are addressed to the correct client with the correct currency.
- Input in the relevant system (i.e. SPOT) all the invoice drafts approved by the Manager/HOD in the absence of the invoicing clerks.
- Check for any anomalies on the invoice and bring to the attention of Manager/HOD and make the necessary corrections.
- Ensure a copy of all the invoices are filled in the physical operational file.
- Coordinate with the invoicing officers to ensure that all the invoices printed are dispatched within 12 hours from the time of validation.
- Ensure that invoicing agents are attaching all the necessary documents required by the client.
- Ensure that files are invoiced maximum 2 working days after loading date or as per contract.
- Follow up the invoicing progress with COM on a daily basis, using the SPOT report to identify files that are ready for invoicing.
- Assist to analyze invoices disputed by the clients by coordinating with the COM and the Administration Manager/HOD.
- Assist the Administration Manager/HOD to analyze the disbursement control forms in due time.
- Supervise all the invoicing clerks and ensure they perform their duties with accuracy within the KPIs set by the management.
- Actively engage in finding continuous improvements initiatives to create efficiency in the invoicing process and team
- Ensuring the invoicing procedures and policies are up to date
- Adhere to all HSE requirements of the project
- Any other duties as assigned by Management
Knowledge and Experience
- Degree Holder in Clearing and Forwarding and/or Finance
- Certified in MS Office
- Clearing & Forwarding and Administration
- Five (5) years in C&F related industry in Administration/Finance departments within C&F Company and related industries.