Finance and Administrative Assistant Job Opportunity at CVPeople Tanzania
Job Overview
Finance and Administrative Assistant Job Opportunity at CVPeople Tanzania
CVPeople Tanzania | Full time
Post Name: Finance and Administrative Assistant
Dar es salaam, Tanzania | Posted on 07/03/2024
Job Description
Responsibilities
Financial Management
- Responsible for the all bookkeeping on the accounting software for the Group
- Preparation of the daily cash balances for the Group
- Oversee the transfer of funds /cheques from various bank accounts as necessary
- Ensure the bank deposits for the Group are done on time and correctly
- Oversee the bank reconciliation task for various bank accounts
- Take charge in the preparations of purchase orders, sales orders, credit notes and return to suppliers (RTS) for the Group
- Take control of the process for sales and purchase invoices
- Be in charge of reconciliations of the Debtors/Creditors with statements of accounts well as attending to queries from Debtors/Creditors
- Assist the Finance Manager with the preparation of the departmental budgets
- Compilation of data for periodic and annual financial reports for the Group
- Be in charge of the petty the petty cash, input petty cash transactions and perform physical count
- To maintain accounting records by making copies, filing documents and to ensure the
filing system is complete - Reconcile accounts in a timely manner
- Supporting and coordinating the audit process and liaise with auditors internal and external
- Assist the Finance manager in the monthly preparation of VAT, TDS,PAYE and NSSF
- Perform any administrative and secretarial tasks related to the financial department
- Research, track and restore accounting or documentation problems and discrepancies
- Function in accordance with established standards, procedures and applicable laws
Human Resource Administration, Operations and IT
- Supporting the human resources processes by administering tests, scheduling appointments, conducting orientation, maintaining records and information.
- Assist in the induction and orientation process for the new staff
- Provides payroll information by collecting time and attendance records.
- Preparation and submission of the employee data reports by assembling, preparing, and analyzing data.
- Maintaining the employee information by entering and updating employment and status-change data.
- Provides secretarial support by entering, formatting, and printing information.
- Answers the telephone, relays messages, and maintains equipment and supplies.
- Maintains employee confidence and protects operations by keeping human resource information confidential.
- Maintains quality service by following organization standards
Knowledge and Experience
- Diploma level required in finance, business administration, accounting/tax.
- Professional certificate ACCA/CPA would be an advantage
- 3-10 years of relevant professional experience in a similar role broad financial experience.
- Experience in financial management systems, (i.e. QuickBooks)
- Previous experience in training programs that maximize individual and Company goals across the Company including best practices in human resources activities
- A successful track record in setting priorities; keen analytic, Company and problem-solving skills which support and enable sound decision making
- Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders
- A multi-tasker with the ability to wear many hats in a fast-paced environment