Executive Assistant at PULA Nairobi, Kenya
Job Overview
Executive Assistant
PULA Nairobi, Kenya
About the job
Position: Executive Assistant
Location: Nairobi
Engagement: Permanent, Full time
Reporting to: CEO
About Pula:
At Pula, we are radically restructuring agricultural insurance, using technology to insure the previously unbanked, uninsured, untapped market of 1.5 billion smallholders worldwide.
We work in over 17 countries across Africa, South America and Asia, and, we have facilitated crop insurance cover to over 5.3 million farmers across Kenya, India, Rwanda, Uganda, Nigeria, Mali, Senegal, Zambia, Ethiopia, Madagascar, Tanzania, and Malawi. Since raising our $9m Series A investment round our operations have expanded globally including Asia and Latin America.
Insurance is a tool for vulnerable households in these affected regions to adapt to the effects that climate change is already having today on these households. It is a tool that enables for compensation payment for losses and damages that these households had no part in causing. Insurance compensation enables these households to make adjustments to their day to day livelihoods and practices and therefore allows for an equitable and just transition.
Pula is a fast-paced environment, constantly adapting to new opportunities and challenges and we are made up of a high-performance, multi-cultural team. We expect our team to value performance, results and professionalism.
Our core values:
Obsessed with results: We are responsible for our future and therefore we get things done!
Connect the Dots: We continuously identify different customer needs & business problems and build solutions that deliver value.
Have a Can do Attitude! We dare to do things differently to make things work.
We have each others’ back: We look out for each other & we share high quality, timely feedback that makes us better.
Who you are:
You’re dynamic, hardworking, and able to work with little direction to support our CEO and Co-Founders as needed. You make decisions and judgment calls with confidence and take ownership for them with pride. You don’t sweat the small stuff, and show strong attention to detail and accuracy, even when things move fast.
The role further requires you to:
Be proactive and planning several steps ahead
Be solutions oriented and looking at what needs to be done from numerous angles
Building strong working relationships with key stakeholders and clients as needed
What you will be doing:
Manage the full administrative duties of the CEO’s office – calendar oversight for meetings and events, responding to inquiries, correspondence both telephone and written directed to the CEO’s office.
Coordinate and manage projects assigned to ensure implementation within agreed timelines and processes.
Provide project support services in the management and execution of projects within the department.
Review the departmental cost centre reports and budget lines of the CEO’s office and notify relevant team members on expenditure trends.
Prepare and consolidate the presentation material/reports for various company wide meetings e.g. SMT quarterly meetings, board meetings, Town Halls etc.
Coordinate CEO’s office transport and accommodation logistics for events and projects.
Meeting and event preparation/coordination; schedule and coordinate meetings on behalf of the CEO including contact with conference and event facilities within or outside the country.
Responsible for project meeting, follow-ups, minutes, activity reports, correspondence, agendas and background information to the CEO of the parties scheduled to attend a meeting
Assist new staff reporting directly to the CEO with program policies, procedures, guidelines, ways of working etc., during orientation and early days.
What should I have to qualify for this exciting opportunity?
Degree in Business Administration or other relevant course
At least 8 yrs experience as PA, EA or office administrator
Strong exposure in project related roles or business analysis is an added advantage
Strong communication, coordination and interpersonal skills
Excellent written and oral communication skills in English
Attention to detail with good organizational, planning, report writing and presentation skills.
Proactive, confident, energetic with the ability to work under pressure, to tight schedules/deadlines and monitor and follow up on all actions taken.
A proven team player with excellent communication and interpersonal skills.
What Pula brings to the table:
Market Leader: Not only is the opportunity massive, but Pula is by far the market leader in its category with 5.3m farmers insured as at the end of 2022.
Solid: Pula has been funded by leading venture capital investors (Omidyar Network, ACCION, MercyCorps) and global philanthropic institutions (MasterCard Foundation, CGAP/World Bank as well as the Bill and Melinda Gates Foundation). Pula closed a $6m series A funding in December 2020 in the right in middle of the pandemic a clear testimony of the opportunity that Pula is going after
Respected: Winner of the Singapore FinTech Festival 2019, Winner of The InsureTech of the Award, Africa. Featured on TED talks, The New York Times, The Economist.
Purpose: It is rare to find a professional opportunity that offers accelerated professional development and a life purpose. Pula is going through a second phase of accelerated growth that will naturally provide professional development, whilst contributing to the financial stability of small farmers in the emerging markets.
