Driver and Clerk Job Opportunity at UNCDF Dar es Salaam

Driver and Clerk Job Opportunity at UNCDF Dar es Salaam

Driver and Clerk Job Opportunity at UNCDF Dar es Salaam

UNCDF

Dar es Salaam 

Background

The United Nations Capital Development Fund (UNCDF) is the United Nation’s flagship catalytic financing entity for the world’s 46 Least Developed Countries (LDCs). With its unique capital mandate and focus on the LDCs, UNCDF works to invest and catalyse capital to support these countries in achieving ​the sustainable growth and inclusiveness envisioned by the 2030 Agenda for Sustainable Development and the Doha Programme of Action for the least developed countries, 2022-2031.
The United Nations Capital Development Fund (UNCDF) makes public and private finance work for the poor in the world’s 46 least developed countries. With its capital mandate and instruments, UNCDF offers “last mile” finance models that unlock public and private resources, especially at the domestic level, to reduce poverty and support local economic development. The Local Transformative Finance Practice aims to be a centre of excellence and innovation fund for local government finance. Over a 30-year period the Practice has developed deep expertise in intergovernmental fiscal transfers (IGTF), local development funds, public financial management and performance-based grants. LTF supports policy reforms and advocates for a greater appreciation and use of IGTF and performance based local government financing mechanisms in development finance.

On the basis of this experience, LTF designed and manages the Local Climate Adaptive Living Facility (LoCAL), which is a mechanism to integrate climate change into local authorities’ planning and budgeting through the regular intergovernmental fiscal transfer system using performance-based grants in a participatory and gender-sensitive manner, increase awareness and capacities to respond to climate change at the local level including through ecosystem-based solutions, and increase the quality and number of local investments that address climate change. LoCAL combines performance-based climate resilience grants (PBCRGs), which ensure the programming and verification of change expenditures at the local level, with technical and capacity-building support. It uses the grants and demonstration effect to trigger further flows for local climate action including global climate finance and national fiscal transfers. LoCAL also aims to support private finance for small and medium businesses and municipal finance and public-private partnerships. LoCAL is presently working with 34 countries across Africa, Asia the Caribbean and the Pacific, and has cumulatively mobilised over US$170m for more than 2,100 adaptation projects. In the Pacific, LoCAL is currently working in Tuvalu and Solomon Islands, with programs under design in a number of other countries.

In Tanzania, LoCAL is implemented in collaboration with the President’s Office Regional Administration and Local Government (PORALG). LoCAL was piloted in three districts of the Dodoma region, i.e., Chamwino, Mpwapwa and Kondoa, potentially benefiting more than 800,000 people, particularly women. The identified districts have so far been able to access climate finance by using the established PBCRG mechanism to support implementation of climate change adaptation investments, mostly related to water and agricultural.

Building on the lessons learned and experiences from the LoCAL pilot in Dodoma region, LoCAL is expanding to implement PBCRGs in the coastal LGAs for investments in target sectors. The expansion means increased geographical coverage which requires more financial and operational responsibilities.

UNCDF is therefore seeking a driver to be stationed in Dar es Salaam to support the implementation of LoCAL in Tanzania.

Job Purpose and Organizational Context

The Drivers provide reliable and safe driving services to UNCDF-LoCAL Tanzania Office officials while ensuring highest standards of discretion and integrity, sense of responsibility, excellent knowledge of protocol and security issues. The Driver is expected to demonstrate a client-oriented approach, courtesy, tact and ability to work with people of different national and cultural backgrounds.

Duties and Responsibilities:

1. Provision of reliable and secure driving services:

• Safely drive UNCDF vehicles for the transport of authorized passengers whenever required
• Ensures provision of reliable and safe driving services by;
• Driving office vehicles for the transport of UNCDF staff, other high-ranking officials and visitors
• Drive the UNCDF project staff to all meeting and official events to fulfil representational functions;
• Drive other high-ranking official or visitors and assist with picking up them from the security gate;
• Ensure that the steps required by rules and regulations are taken in case of involvement in accident.
• Local traffic rules and regulations are strictly observed.
• Demonstrate exemplary driving practices
• Demonstrates ability to quickly shift from one task to another to meet multiple support needs
• Ensures instructions and security guidance provided by the supervisor and security focal point are strictly followed by the Driver and the passengers during the journey.
• Provided support to all staff for transport of personnel and equipment to attend meetings or official events.
• Support staff during workshop, training and field trip, to facilitate their movements and assist in other related duties as required.
• Willingness to rotate with other project driver for assignments to the field/provinces and districts, as and when requested by management.

2. Management of vehicle services:

• Carry out the day-to-day checks on the mechanical status of the vehicle, check oil, water, battery, brakes, Tyres, etc. and ensure that the assigned UNCDF vehicles are road worthy and maintained up to the established security standards.
• Conduct minor repairs and inform the Senior driver of any major repairs
• Ensure that the vehicle is washed and kept clean.
• Provision of inputs for preparation of the vehicle maintenance plans and report.
• Log official trips, daily mileage, fuel consumption, oil changes, greasing, servicing done and keeps a logbook up to date.
• Ensure that the steps required by rules and regulations are taken in case of involvement in accidents.
• Plans, coordinates and organizes workload while remaining aware of changing priorities and competing deadlines

3. Day-to-day maintenance of the assigned vehicle:

• Timely delivery and collection of mails, UNCDF pouch, supplies and other items
• Support field staff manage and maintain motorbikes
• Receipt of shipments, customs clearance arrangements, preparation of documents for UNDP shipments (received/sent), arrangements for shipments.
• Preparation of all necessary documentation, implementation of follow-up actions, drafting correspondence related to shipments/customs clearance.
• Ensure availability of all required documents/supplies including vehicle insurance, vehicle logs, office directory, map of city/country, first aid kit, necessary spare parts in the assigned vehicle

4. Support to visa accreditation and related processes:

• Supporting visa and customs formalities arrangement when required.
• Driving office vehicles for the transport of authorized personnel and delivery and collection of mail, documents and other items
• Visa collection and delivery as required
• Ensure that important documents are delivered in a timely manner
• Meet official personnel and visitors at the airport
• Ensures cost-savings through proper use of vehicle through accurate maintenance

5. Support to clerical tasks in the office:

• Assists with basic operational support to the UNCDF Uganda team on tasks such as photocopying documents and filing.
• Pick-up and delivery of official documents
• Facilitate official meeting participants
• Arrangement of travel and hotel reservations
• Provide logistical support on office procurements
• Transmits file data; creates and generate queries, reports and documents utilizing databases, spreadsheets, communications and other software packages with speed and accuracy;
• Assist with clerical tasks for project related activities including photo copying, filing, and messenger work;
• Assist in meeting arrangement, reserve accommodation for staff on mission, ensure to inform for the security when going on field visit
• Institutional Arrangement
• Dar es Salaam, Tanzania: The Driver will report to the Programme Management Specialist (IPSA11). Upon request of the supervisor, the Driver can be also required to provide driving services to the operations and programme staff in the field office, Consultants and Experts and UN staff on mission.

Competencies

Core

• Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
  Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
• Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
• Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
• Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
• Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
• Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
• Cross-Functional & Technical competencies
• Administration & Operations: Vehicle management: Knowledge of policy & procedures on fleet management
• Administration & Operations: Registry & correspondence management: Ability to collect, register, maintain and deliver mail and UNDP pouch; ability to manage archives
• Business Management: Communication: Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience
• Ethics: UN Policy Ethics: Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrity.
• Business Development: Knowledge Generation: Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need
• Business Development: UNDP Representation: Ability to represent UNDP and productively share UNDP knowledge and activities; advocate for UNDP, its values, mission and work with various constituencies
• Business Management: Customer Satisfaction/Client Management: Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs.Required Skills and Experience

  Education:

Completion of Secondary Education with valid Driver’s License

Experience:

• 3 years’ work experience as a Driver; safe driving record; knowledge of driving rules and regulations and skills in minor vehicle repair.
• Ability to perform a variety of routine tasks and duties
• Ability to review data, identify and adjust discrepancies
• Ability to handle a large volume of work possibly under time constraints
• Good knowledge of administrative rules and regulations
• Desired Additional Skills and Competencies:
• Ability to operate and maintain computerized business machines and office equipment in order to provide efficient delivery of service
• Ability to organize and complete multiple tasks by establishing priorities
• Ability to work with computer and office software packages (MS Word, Excel, etc.).
• Demonstrates excellent experience of compliance with driving rules and regulations and skills
• Experience and knowledge of protocol
• Experience and knowledge on security issues
• Experience with International Development Organizations

Required Languages:

Fluency in English and Kiswahili

Disclaimer

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
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