Documentation Clerk – Agriculture Commodities at Olasiti Ventures Ltd 

Documentation Clerk – Agriculture Commodities at Olasiti Ventures Ltd 

 Job Title: Documentation Clerk – Agriculture Commodities 

Reports To: Warehouse Manager 

Location: Arusha 

Company: Olasiti Ventures Ltd 

Job Summary: 

The Documentation Clerk is responsible for maintaining accurate and up-to-date  records of all warehouse activities, including the receipt, storage, processing, and  dispatch of Agriculture Commodities. The role ensures data integrity, traceability, and  compliance with company policies and audit standards, supporting smooth warehouse  operations and inventory management. 

Key Responsibilities: 

Record Management 

• Maintain accurate records of all Agriculture Commodities received, stored, and  dispatched from the warehouse. 
• Update stock cards, bin cards, or warehouse management systems daily.
• Ensure all supporting documents (weighbridge tickets, delivery notes, quality  reports, and GRNs) are properly filed and retrievable. 
• Track lot numbers and batch movements for traceability. 

Documentation & Reporting 

• Prepare daily, weekly, and monthly warehouse inventory reports.
• Reconcile stock records with physical counts and report discrepancies promptly.
• Support audits by providing accurate documentation and assisting with stock  verification. 
• Archive old records in compliance with company policy and regulatory  requirements.

Coordination & Communication 

• Collaborate with warehouse, quality, and logistics teams to ensure accurate data  flow. 
• Verify and cross-check entries from weighing and dispatch officers.
• Communicate any inconsistencies or missing information to the Warehouse  Manager. 

Compliance & Data Integrity 

• Ensure all warehouse documentation meets company standards and client or  export requirements. 
• Protect sensitive operational data and ensure confidentiality. 
• Adhere to food safety and traceability protocols for pulses. 

Qualifications & Requirements: 

• Diploma or Certificate in Record Management, Logistics, Business  Administration, or related field. 
• Minimum of 1–3 years of experience in record keeping, warehousing, or  inventory control (experience in pulses or grain industry is an advantage).
• Proficient in Microsoft Office (Excel, Word) and familiar with inventory or ERP  systems. 
• Strong attention to detail and organizational skills. 
• Good communication and teamwork abilities. 

Key Competencies: 

• Accuracy and reliability 
• Integrity and accountability 
• Strong documentation and reporting skills 
• Analytical and problem-solving abilities 
• Ability to work under pressure and meet deadlines

Working Conditions: 

• Based primarily in the warehouse office with regular interaction with warehouse  floor operations. 
• May involve extended hours during peak procurement or export seasons.
• Must adhere to warehouse safety and food handling standards.
• May be assigned to another related role, or post/location at any time during the  contract period. 

How to Apply: 

Send your CV and cover letter with the subject line “Documentation Clerk” to:  [email protected] 

Deadline for applications: 10th December 2025.