Director of Finance and Administration at MSH
Job Overview
Director of Finance and Administration at MSH
Director of Finance and Administration at MSH
Management Sciences for Health (MSH)
Dar es Salaam
OVERALL RESPONSIBILITIES
The Director of Finance and Administration (DFA) reports to the Chief of Party and works closely with the project leadership team to provide high-level financial management and operations leadership, contract, and grant management support. The DFA ensures that financial and operational functions support the timely and effective implementation of the project’s technical scope of work. The DFA provides counsel to help project leadership ensure that resources are allocated and used in compliance with contractual requirements, applicable regulations, and appropriate standards and procedures. The DFA will liaise with the project leadership team, local partners, USAID and MSH’s headquarters regarding any aspects of program implementation, contractual, risk management, cost share, governance and all other matters related to finance and administration. The DFA will work together with the project leadership team to ensure that all expenditures, payment, procurement, vehicle management are carried out in accordance with USAID and MSH standards and regulations. The DFA provides authoritative leadership on all budget, expenditure monitoring, financial reporting and contract matters to ensure timely and effective implementation of the program’s activities in Tanzania.
The DFA will oversee the financial management of the activity in addition to having oversight of procurement, grants, construction, logistics, human resources, information technology, accounting and finance, and records. The DFA will be responsible for managing the contract budget and preparing financial reports for submission to USAID. The DFA will ensure funds expended are compliant with USG regulations and policies and will implement fraud mitigation practices and ensure systems and processes are implemented effectively to support implementation of the award.
SPECIFIC ACCOUNTABILITY
Financial Management:
Lead program annual budget development process that includes managing the annual work plan, life-of-project and activity budgets and ensuring compliance of program expenditures with approved budgets; ensure the consistency, inclusion and accuracy of costs and that they comply with agreed policy and practices, and work with staff in developing budgets for technical activities as necessary. Revise overall and sub-budgets as needed throughout the work plan year.
Maintain systems for program budget monitoring and tracking that include financial and contractual data. Provide routine pipeline analyses to COP and USAID. Also, provide any ad hoc reports requested by USAID. In addition, perform routine financial analysis on program expenditures, documenting and monitoring overall performance, analyzing trends, identifying gaps to ensure efficient and sound project management.
Responsible for coordination of contract management activities. Work with program staff, home office and partners to draft, manage and monitor implementation of contracts. Provide routine progress reports to program management team.
Serve as a local office lead with MSH headquarters for preparation of budgets and budget amendments to be submitted to USAID and monitor adjustments to the annual budget whenever required.
Coordinate monthly requests of funds, based on budget and cash flow projections, to ensure the program has all the necessary funds for the operations.
Review purchase orders and confer with team leader for approval, prior to issuance of the purchase orders for program procurement of commercial goods and services within agreed upon thresholds.
Ensure all program staff is trained on USAID Rules and Regulations and compliance with the Cooperative Agreement or Contract.
Subrecipient/Subaward Management:
Supervise grant and contract (G&C) administration functions. Supervise the G&C management team for the project.
Correspond as necessary with grantees, local subcontractors, and MSH’s home office.
Lead the design and implementation of the G&C program, from pre-award to subaward monitoring to subaward close-out.
Oversee and monitor subrecipients’ compliance with the terms and conditions of their subaward as well as project policies and procedures.
Keep abreast of, interpret, and ensure training and guidance are provided to project staff, partners and subrecipients on all donor regulations and policies (including but not limited to Circulars A-110, A-122.) as well as agreement compliance and operational topics.
Administration:
Collaborate with the COP and Deputy Chief of Party (DCOP) to (a) ensure that project activities and management operations are implemented as per MSH’s mission, values, and policies, and standard operating procedures, and local laws and regulations, and (b) to safeguard MSH’s reputation vis-a-vis financial, contractual, legal and ethical integrity.
Support the COP in the management of the project, aligning staff, systems, and other resources with the annual work plan and budget to provide timely, cost effective, responsive, and high-quality operations and administrative support within local laws and available resources, and in an environment with adequate internal controls, adhering to contracts regulations, MSH pPolicies, and standard operating procedures.
Ensure timely submission of administrative and financial reports to the team leader and corporate operations office as required.
Provide administrative supervision to the project specific support staff and is accountable for their performance management (including regular results, check-ins, formal appraisals, supportive supervision, rewards, training, coaching and carrier development support).
In liaison with other members of the project leadership team, coordinate execution of internal/external financial, operations, and program reviews or audits, and ensure timely follow up to review or audit conclusions and recommendations.
Participate in project risk register development and implementation and take proactive steps to mitigate risks within operational functions.
Take responsibility for risk management and good governance.
General:
Ensure project actions are governed by the highest standards of personal and business conduct as stipulated in policy guidelines.
Contribute to maintaining teamwork, discipline, sound work relationships, and productivity.
Ensure that unit staff charge their time to the different project activities in a manner which accurately reflects their level of effort (LOE).
QUALIFICATIONS
Master’s degree in business administration, finance, accounting, or other relevant discipline.
At least eight (8) years of experience – with increasing levels of responsibility – in management of finance, procurement, contracts and grants compliance, logistics, administrative support services and related matters for international development activities of similar dollar value.
At least eight (8) years of experience in financial and operational management of complex international development assistance programs.
At least five (5) years of supervisor experience, preferably having lead teams.
Significant experience with USAID-funded projects and strong understanding of USG rules and regulations, interpretation of award terms and conditions, and USAID financial reporting and compliance requirements.
Proven leadership, mentoring, management, planning, conflict management, negotiation, analytical and organizational skills, including demonstrated ability to work both independently and within a team, assess priorities, and manage a variety of activities with attention to detail.
Demonstrated experience in overseeing and providing capacity strengthening in F&A to local organizations.
Excellent oral and written communication skills with professional proficiency in English.
Proficient computer skills, including in Excel (budgeting), accounting systems, and enterprise management systems/dashboards.
Experience in maintaining strong communications with headquarters/corporate F&A staff.
Experience in Tanzania is strongly desirable.
Ability to travel domestically.
MSH is an equal opportunity employer and will not discriminate against any employee or applicant for employment on the basis of race, color, sex, sexual orientation, gender or gender identity, religion, creed, citizenship, national origin, age, veteran status, or disability unrelated to job requirements. MSH will take affirmative action to ensure that qualified applicants are employed and that employees are treated without regard to their race, age, color, religion, sex, sexual orientation, gender identity, national origin, veteran and disability status. In compliance with U.S. Department of Labor Executive Order 11246, Section 503 of the Rehabilitation Act, and Section 4212 of the Vietnam Era Readjustment Assistance Act, MSH has developed and maintains an affirmative action program and plan.
