C&P Administrator at CCL Global

CCL Global

C&P Administrator at CCL Global

CCL Global Sub-Saharan Africa · Dar es Salaam

ACTIVITIES

• Support in all aspects of the purchase and supply of goods and services for the client’s Tz Branch as assigned;
• Ensure proper administration of the contracting process, and management of contracts.
• Work closely with our team of Contracts and Procurement Engineers and suppliers to ensure that we are getting the best possible prices for the goods and services we need.
• Oversees the entire procurement process including contract negotiation, vendor selection, negotiation of buy price and payment methods, and contract administration.
• Assistance in the administration and coordination for all reporting activities;
• Use systematically the tools and systems available (E-sourcing, ERP, etc) for the C&P process;

CONTEXT AND ENVIRONMENT

The job holder will report to the C&P Sr Contract Engineer and work closely with the Tz Branch team in sourcing various services. Timely identification of suitable candidates and suppliers/contractors is essential to client’s success, as is the more general requirement for the effective administration of contracts. The nature of the duties requires a person with a high degree of business ethics as there will be confidential information handled daily. The service holder is also accountable for demonstrating exemplary behavior with regard to HSE rules & requirements and for implementing and controlling HSE rules for all planning related activities.

ACCOUNTABILITIES

• Contracts & Procurement Support
• Assist in the preparation of Expressions of Interest (EOI), coordinate their publication and manage the receipt of the EOIs (email, post, etc.);
• Organize the receipt and recording of incoming contracts from other Calls for Tender (CFT)
• Schedule and act as secretary for other CFT openings and track related documentation
• Analysis of Due Diligence questionnaires, coordination of preliminary analysis grid and other aspects of supplier qualification, and coordinate approval/clarifications with the Compliance and Local Content Officer
• Create a contract register and manage all contract filing
• Other C&P administrative duties as assigned.
• Maintaining goof supplier relations
• Maintaining good supplier relations and negotiating contracts
• Managing the procure-to-pay process, including requisitioning, purchasing, receiving, invoicing, and paying for goods and services.
• Collaborating with internal departments to ensure procurement needs are met
• Ensuring compliance with relevant regulations, standards, and laws.
• Market purchasing products and services, research, and analyze market trends, and negotiate prices

QUALIFICATIONS AND REQUIRED EXPERIENCE

• Professional experience: A Degree in Purchasing and Logistics, Purchasing and Supply, Business Studies, Supply Chain Management , Business or law (ideally 4+ years) experience in contracts administration.
• Technical competencies: Organization, communication, reporting, documentation management and Office 365 skills are essential. Specific expertise in working with Excel, PowerPoint, Word documents is mandatory. Strong analytical and decision-making skills, and demonstrated ability to synthesize information from many sources
• Behavioral competencies: Ability to work in a multi-cultural and fast moving business setting, with excellent interpersonal and communication skills are essential. Fluent in English: speaking, writing

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