Contracts and Tender Officer at Exodus

Contracts and Tender Officer at Exodus

Job Title: Contracts and Tender Officer

Location: Dar es Salaam, Tanzania

Job Type: Full-Time

Job Summary:

We are seeking a highly organized and detail-oriented Contracts and Tender Officer to oversee the preparation, review, and administration of contracts and tender submissions. This role requires a strong understanding of procurement and legal compliance, attention to detail, and excellent coordination skills. The successful candidate will play a key role in managing bidding processes, drafting contracts, and ensuring the company’s compliance with regulatory and contractual obligations.

Key Responsibilities:

• Identify and analyze relevant tender opportunities from government, commercial, and private sector clients.
• Coordinate the end-to-end tender process including RFI, RFP, RFQ, and ITT submissions.
• Review tender documents, terms, and conditions to assess compliance and commercial risk.
• Prepare and compile high-quality tender responses and proposals, including technical, financial, and administrative documentation.
• Draft, review, and negotiate contracts and service agreements in collaboration with legal and operational teams.
• Ensure all contracts and tender documents are accurate, legally compliant, and in line with organizational policies.
• Maintain a contracts and tenders database, tracking all key dates, obligations, and deliverables.
• Liaise with internal stakeholders (legal, finance, sales, technical teams) to ensure timely information flow.
• Monitor changes in tender and contract regulations and update relevant teams accordingly.
• Assist in the development of standard contract templates and process improvements.

Requirements:

• Diploma in Law, Sales, Marketing, Business Administration, Procurement, or related field.
• 2–5 years of experience in tender preparation & submission
• Familiarity with procurement regulations and tendering procedures.
• Strong written and verbal communication skills.
• High proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Excellent organizational and time management abilities.
• Ability to work under pressure and meet tight deadlines.
• Strong negotiation and analytical skills.

Preferred Qualifications:

• Experience in industries such as Furniture, Hardware, Stationery,  General Supply, or ICT is preferred.
• Knowledge of tendering platforms (e.g Nest).

Working Conditions:

• May require extended hours during peak tender periods.

Qualified candidates should apply by E-MAIL ONLY to: [email protected]  Subject line should read “Contracts & Tender Officer” only;  a cover letter detailing why you are the best candidate for the position ,  and  CV before May 31 2025. 

Submissions which do not follow the above instructions will not be considered as applicants.

NO PHONE CALLS in reference to this position will be accepted.