Chauffeur/Administrative Clerk – Internal at U.S. Embassy in Tanzania

Full Time Tanzania August 28, 2022 Administrator

Job Overview

Position Title: Chauffeur/Administrative Clerk – Internal

U.S. Embassy in Tanzania August, 2022

About

Announcement Number: DaresSalaam-2022-063
Hiring Agency: Embassy Dar Es Salaam
Position Title: Open

Period:08/24/2022 – 09/07/2022
Series/Grade:LE – 1015 4
Salary: TZS TSh20,676,766
Work Schedule: Full-time – 45 hours per week
Promotion Potential: LE-4
Duty Location(s): 1 Vacancy in
Dar Es Salaam, TZ
Hiring Path: Open to the publicCurrent Employees of the Mission – This includes U.S. Citizen Eligible Family Members (USEFMs); Eligible Family Members (EFMs); Declared Members of Household (MOHs), dependents of U.S. Personal Services Contract (USPSC) who are assigned under COM – All Agencies
Security Clearance Required:
Low Risk/Non-Sensitive
Appointment Type: Permanent
Appointment Type Details: Indefinite subject to successful completion of probationary period
Marketing Statement: We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

The U.S. Mission in Dar es Salaam is seeking eligible and qualified applicants for the position of Chauffeur (Administrative Clerk) in the Office of Defense Attaché Office (DAO) Section.

Supervisory Position: No
Relocation Expenses Reimbursed: No
Travel Required: Occasional Travel

Duties

60% Chauffeur:

Drives official government owned vehicles (GOV) within Tanzania in support of DAO mission requirements as directed.
Determines the shortest, safest, and most practical route to be used consistent with economic and safety considerations. Observes all traffic regulations, safe driving practices, and maintains the level of professionalism and courtesy expected of a chauffeur of a foreign government representative.

25% Administrative Assistance:

Uses basic computer skills and employs basic principles of English composition and grammar in preparing military and nonmilitary correspondence, diplomatic notes, and other official governmental correspondences in support of DAO requirement as directed.
Opens, sorts, routes, and delivers outgoing correspondence, invitations, and messages.
Maintains working relationships with Embassy administrative sections, which includes Motor Pool, Financial Management Office, Human Resources, Contracting, Security, Procurement, and General Services to process DAO requirements.
Expedites arriving and departing DAO personnel and official visitors, and assists with customs and immigrations processing.
Understands all airport procedures and to process and coordinate all airport operations for military aircrafts.
Takes administrative and logistical actions on all U.S. military overflight and landing requests for clearance and knows who to contact to resolve issues with obtaining aircraft and equipment clearances.
Assists with airport arrival and departure procedures, ensuring aircraft has necessary requested services (fuel, repair, etc.), accurate flight plans, passenger boarding coordination and payment processing for landing services.
Creates and maintains a good working relationship with individuals within the Ministry of Foreign Affairs (MFA), the Tanzania Peoples Defence Force (TPDF), and other government and nongovernment agencies utilized to support DAO operations.
Performs duties as the cash cage recipient in the absence of the Operations Coordinator
Job holder will perform other duties as assigned.

15% Defense Vehicle Fleet Manager:

Performs preventive maintenance checks and services on 3 DAO vehicles to ensure they are serviceable at any given time.
Submits repair requests, maintains repair parts, and schedules vehicles for repairs and servicing.
Notifies the Operation Coordinator (OPSCO) or acting OPSCO of needed repair, maintenance, or parts.
Maintains the cleanliness of interior and exterior of DAO vehicles. Ensures vehicles usage logs are printed and placed in vehicles at the beginning of each month.
Ensures the completed vehicle usage logs are collected, accurately completed, and provided to DAO staff.
Keeps the DAO vehicles fueled for movement at any given time and accounts for vehicle fuel consumption.
Operates vehicles and drives for the DAO and visiting VIPs as needed during and after duty hours.

Qualifications and Evaluations

Requirements:

Experience: At least three years of previous employment as a chauffeur with a clean driving record is required.

Education Requirements:

Education: Completion of Secondary School (form IV) is required.

Evaluations:

LANGUAGE:

Good Working Knowledge (Written/Spoken, including ability to translate) in English is required and Good Working Knowledge (Written/Spoken, including ability to translate) in Kiswahili is required. “This may be tested”

SKILLS AND ABILITIES:

Must be able to perform operator-level preventive maintenance, checks, services, and minor automotive repair work.
Must be flexible, dependable, disciplined and on-time. Must be able to provide advice on cultural matters.
Must have Class C driver’s license and be able to operate a manual and automatic transmission vehicle.
Must possess basic computer skills and be able to use Microsoft Office suite.
Must be able to work quickly and calmly under pressure. Basic typing skills is required.

EQUAL EMPLOYMENT OPPORTUNITY (EEO):

The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

All applicants under consideration will be required to pass medical and security certifications.

Benefits: The U.S. Mission in Tanzania offers compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:
For the current COVID-19 Requirements please visit the following link.
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights **

* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply:

To apply for this position, applicants MUST apply electronically via ERA.

For more information, visit this link https://tz.usembassy.gov/embassy/jobs/

Required Documents:
To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

All Applicants:
• Completion of Secondary School (Form IV) – Certificate is required
• Valid, Current Class C Driver’s License is required (Mandatory) is required
• Proof of Citizenship (Passport, National ID -NIDA or Voters Card) is required
• Other Document
• Other Document 2

Eligible Family Member Applicants:
• Copy of Sponsor’s Orders/Assignment Notification (or equivalent)
• Passport copy
• DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)

Next Steps:
What to Expect Next: Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted only via email.
Thank you for your application and your interest in working at the U.S. Mission in Tanzania.

CLICK HERE TO APPLY