Chauffeur/Administrative Clerk – Internal at U.S. Embassy

Chauffeur/Administrative Clerk – Internal at U.S. Embassy

Dar es Salaam 

Job Description

About
Announcement Number:
DaresSalaam-2022-063-RA
Hiring Agency:
Embassy Dar Es Salaam
Position Title:
Chauffeur/Administrative Clerk – Internal
Open Period:
11/02/2022 – 11/09/2022
Format MM/DD/YYYY
Vacancy Time Zone:
GMT+3
Series/Grade:
LE – 1015 4
Salary:
TZS TSh20,676,766
Work Schedule:
Full-time – 45 hours per week
Promotion Potential:
LE-4
Duty Location(s):
1 Vacancy in
Dar Es Salaam, TZ
Telework Eligible:
No
For More Info:
HR Section
000-000-0000
[email protected]

Overview

Hiring Path:
Open to the public
Who May Apply/Clarification From the Agency:
Current Employees of the Mission – This includes U.S. Citizen Eligible Family Members (USEFMs); Eligible Family Members (EFMs); Declared Members of Household (MOHs), dependents of U.S. Personal Services Contract (USPSC) who are assigned under COM – All Agencies
Security Clearance Required:
Low Risk/Non-Sensitive
Appointment Type
Permanent
Appointment Type Details:
Indefinite subject to successful completion of probationary period
Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.
Summary:
Summary: The U.S. Mission in Dar es Salaam is seeking eligible and qualified applicants for the position of Chauffeur (Administrative Clerk) in the Office of Defense Attaché Office (DAO) Section.
Supervisory Position:
No
Relocation Expenses Reimbursed:
No
Travel Required:
Occasional Travel

Duties

60% Chauffeur: Chauffeur Senior Defense Official/Defense Attaché (SDO/DATT) and office personnel in support of official requirements of the Defense Attaché Office. Meets official U.S. Defense Attaché Office (USDAO) visitors to Tanzania, arriving and departing official visitors and office personnel between Dar es Salaam and other locations in Tanzania. Participates in Embassy Motor Pool as required. Responsible for safeguarding passengers by recognizing and avoiding potential criminal, vehicular or other terrorist-type attacks; performs routine security checks, and provides vehicle security advice and area orientation to SDO/DATT, office personnel, and official visitors as required

25% Defense Vehicle Fleet Manager: Performs preventive maintenance checks and services on 3 DAO vehicles to ensure they are serviceable at any given time. Submits repair requests, maintains repair parts, and schedules vehicles for repairs and servicing. Notifies the Operations Coordinator (OPSCO) or acting OPSCO of needed repair, maintenance, or parts. Maintains the cleanliness of the interior and exterior of DAO vehicles. Ensures vehicle usage logs are printed and placed in vehicles at the beginning of each month. Ensures the completed vehicle usage logs are collected, accurately completed, and provided to DAO staff. Keeps DAO vehicles fueled for movement at any given time and accounts for vehicle fuel consumption. Operates vehicles and drives for the DAO and visiting VIPs as needed during and after duty hours.

15% Administrative Assistant: Uses basic computer skills and employs basic principles of English composition and grammar in preparing military and nonmilitary correspondence, diplomatic notes, and other official governmental correspondence in support of DAO requirements as directed. Opens, sorts, routes, and delivers outgoing correspondence, invitations, and messages. Maintains working relationships with Embassy administrative sections, which includes Motor Pool, Financial Management Office, Human Resources, Contracting, Security, Procurement, and General Services. Expedites arriving and departing DAO personnel and official visitors, and assists with customs and immigration processing. Understands all airport procedures and is able to process and coordinate all airport operations for military aircraft. Takes administrative and logistical actions on all U.S. military overflight and landing requests for clearance and knows who to contact to resolve issues with obtaining aircraft and equipment clearances. Assists with airport arrival and departure procedures, ensuring aircraft has necessary requested services (fuel, repair, etc), accurate flight plans, passenger boarding coordination and payment processing for landing services. Creates and maintains a good working relationship with individuals within the Ministry of Foreign Affairs (MFA), the Ministry of Defense (MoD), and other government and non-government agencies utilized to support DAO operations.

Note: This position description in no way states or implies that these are the only duties to be performed by incumbent. Incumbent will be required to perform other duties as assigned by the agency

Qualifications and Evaluations

Requirements:

Experience: At least three years of previous employment as a chauffeur with a clean driving record is required.

Education Requirements:

Education: Completion of Secondary School (form IV) is required.
LANGUAGE: Good Working Knowledge (Written/Spoken, including ability to translate) in English is required and Good Working Knowledge (Written/Spoken, including ability to translate) in Kiswahili is required. “This may be tested”
SKILLS AND ABILITIES: Must be able to perform operator-level preventive maintenance, checks, services, and minor automotive repair work. Must be flexible, dependable, disciplined and on-time. Must be able to provide advice on cultural matters. Must have Class C driver’s license and be able to operate a manual and automatic transmission vehicle. Must possess basic computer skills and be able to use Microsoft Office suite. Must be able to work quickly and calmly under pressure. Basic typing skills is required.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:
All applicants under consideration will be required to pass medical and security certifications.

Agency Benefits:

Benefits: The U.S. Mission in Tanzania offers compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

For the current COVID-19 Requirements please visit the following link.

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:
1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights **

* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply:

To apply for this position, applicants MUST apply electronically via ERA.

For more information, visit this link https://tz.usembassy.gov/embassy/jobs/

Required Documents:

To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

All Applicants:

• Completion of Secondary School (Form IV) – Certificate is required
• Valid, Current Class C Driver’s License is required (Mandatory) is required
• Proof of Citizenship (Passport, National ID -NIDA or Voters Card) is required
• Other Document
• Other Document 2

Eligible Family Member Applicants:

•  Copy of Sponsor’s Orders/Assignment Notification (or equivalent)
• Passport copy
• DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)

Next Steps:

What to Expect Next: Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted only via email.
Thank you for your application and your interest in working at the U.S. Mission in Tanzania.

The deadline for submitting the application is 9 November 2022.

CLICK HERE TO APPLY