Call for Expression of Interest at Qatar Charity

CALL FOR EXPRESSION OF INTEREST BY QUALIFIED CONTRACTORS

QC-TANZANIA

 

Location: Tanzania 

Procurement Process: Expression of interest for developing roster of potential Local Contractors

Type of Contract: Contract for services

Application Deadline: Call for expression will be open until 30 June 2024

Qatar Charity office in Tanzania is interested to explore the available Contractors on the local market and establish roster of Local potential Contractors who have niche-expertise across a wide range of work areas and thus can support Qatar Charity efforts in humanitarian field.

Who can submit expression of interest? – Local Contractors are invited to submit expression of interest (International institutions with local presence are welcomed to apply)

Areas of work and services to express interest (one contractor can express interest for more than one thematic area):

• Provision of Services in:

• 1. Construction & Services Contractors (Civil & Building works, Electrical, Renewable Energy, Mechanical, Plumbing, HVAC etc.)
  2. Architectural Consultancy Services (Construction designs & drawings, Exterior design, interior design and Supervision)
  3. Structural Consultancy Services (structural design, detailing & supervision)
  4. MEP Consultancy Services (Mechanical, HVAC, Electrical, Plumbing, Supervision etc.)
  5. Quantity Surveying Consultancy Services (Preliminary estimates, detailed estimate, evaluation, valuation, tendering process, pre-qualification etc.)
  6. Water Project Consultancy & Contractors (Designing, Geophysical surveying, Drilling, Supply & Distribution, Quantification and associated civil works and supervision)
  7. EIA & ESIA Consultancy Services (assessment, report, certificates, permits etc.)

QUALIFICATION CRITERIA AND REQUIREMENTS:

All applicants commit themselves to comply with minimum qualification requirements. Qualification will be of two stages;

1. Prequalification
2. Post Qualification

Preliminary Qualification. 

The preliminary qualification will be in strict compliance with Tanzania Laws and Qatar Charity policies for qualification. Prequalification will be of the following criteria and requirements;

• Completeness and Validity of submitted documents
• Verification
• Eligibility 

Complete and Valid documents to be submitted

Submissions should be valid and includes.

• Applicants Company Profile.
• Applicant’s Organisation Chart;
• Ownership details (Article of association)
• Certificate of Incooperation
• Completed project details, contract sum and photos.
• Filled, signed and stamped provided Application Forms below
• Articles & Certificate of Incorporation of Firms (Each Partner’s in case of JV)
• In case of Government owned Enterprises documents establishing
• Legal Status and Financial Autonomy

• Operations under Commercial Law 
• Audited Accounts with Financial Statements for the last 3 years (for each of the Partners in case of JV);
• Documentary Evidence for sources of Finances to meet cash flow (for each of the Partners in case of JV);
• Table of General Construction Experience years (for each of the Partners in case of JV);
• Details of Each supervisory staff;
• Details of Plant and Equipment;
• Name and details of sub-contractors.
• Details for Environmental Safety and Health Policy & Quality Certificates (OSHA, IOS etc)
• Bank details with Bank verification letter 

Documentary Evidence (for the Main Partner in case of JV);

• Registration and Licenced with the respective registration board (ERB, CRB, AQRB etc.) under the respective Ministry of Tanzania.
• Valid groundwater drilling and groundwater exploration licenses.
• Valid Business Licence;
• Valid VAT Registration;
• Valid TIN Registration;

Verification of Submission  

• Should be duly filled in;
• Are signed (and initialled as appropriate) by an authorised person;
• A written confirmation of authorisation to sign on behalf of the company such as a “Power of Attorney” for the signatory which must be a certificate copy of original;
• The language of the application as well as of all correspondence is; “English”

Eligibility 

Submissions should ensure that: 

• Applicants are from eligible country;
• In case of Joint Venture, all partners of the JV are from eligible country;
• Applicants are not affiliated with the financing organization or companies that provided the consulting services on the specifications of the related services (For Construction & Service Contractors).
• Applicants are not public owned enterprises from the funding country.
• No conflict of interest 
• A minimum of three years of specific relevant experience in the area of work for which the contractor is expressing interest.
• Be solvent, not subject to liquidation, its property should not be seized, its financial and economic activities should not be suspended in accordance with the law.

Note: Interested applicants should note that if they are willing to submit their expression of interest for more than one thematic area, they should indicate it in the application; There are no limitations to the number of thematic areas an interested applicant can express interest.

Post Qualification

The purpose of post qualification is to verify that the bidder is capable of executing the contract if awarded.

The post qualification information supplied on the Prequalification stage will examined in strict accordance with the post-qualification requirements. The qualification will be carried out using the following criteria

1. Eligibility (nationality, conflict of interest, bank eligibility , Government owned entity and ineligibility based on a United Nations resolution or funding country law).
2. Historical contract non-performance (history of non-performing contracts and pending litigation)

• Non-performance of a contract did not occur within the last Three (3) years prior to the deadline for application submission, based on all information on fully settled disputes or litigation.  A fully settled dispute or litigation is one that has been resolved in accordance with the Dispute Resolution Mechanism under the respective contract, and where all appeal instances available to the applicant have been exhausted.
• All pending litigation shall in total not represent more than TEN percent (10%) of the applicant’s net worth and shall be treated as resolved against the applicant.

1. Financial Situation (historical financial performance, average annual turnover the last three years and financial resources)

• Audited balance sheets & financial statements, for the last Three (3) years to demonstrate the current soundness of the bidders financial position and its prospective long term profitability
• Minimum average annual turnover calculated as total certified payments received for contracts  in progress or completed, within the last three years.
• The Applicant must demonstrate access to, or availability of, financial resources such as liquid assets, unencumbered real assets, lines of credit, and other financial means, other than any contractual advance payments to meet the overall cash flow requirements and concurrent commitments.

1. In case of Joint Venture, ratio of the venture must be clearly indicated with at least one partner must meet at least FIFTY PERCENT (50%) of the requirement.
2. Applicant’s experience (general experience and specific experience)

General experience

• List at least Three (3) biggest contracts within the last three (3) years that applicants have participated as contractor, management contractor, or subcontractor, or service provider, that have been successfully and substantially completed. The similarity shall be based on the physical size, complexity, methods/ technology or other characteristics

Specific Experience

• For  the above or other contracts executed during the period stipulated in General Experience above, a minimum experience in  the following key activities: successfully completed:
• Experience in English speaking countries in Sub Saharan Africa or developing countries
• Experience in Non- Profit Organization Projects, Humanitarian & Relief projects
• Experience of Working on a tight construction site of a Functional Hospital or Health Facility, Education centres, WASH project, Mosques, Commercial buildings, Islamic Centres and Facilities.
• Structural Work – Reinforced Concrete Framework & Steel structures.
• Internal Block work and Lightweight Partitions
• External Façade – Tiles Finish Surface 
• Steel Roof Structure/Timber Roof structures with Aluminium Roof Covering
• Double Glazed Aluminium windows
• Glazed Aluminium Doors and Hardwood Doors with High Quality Ironmongery
• Stainless Steel Balustrade and Handrails 
• High Quality Finishing and High Quality Screening
• Sophisticated Specialized Mechanical, Electrical and Plumbing Services to Include Disposal Systems, Water Supply Installations, Ventilation and Air Conditioning Installation. Heat Source Installations Medical Gas Installation, Communications and Security System, Equipment Related to Clinical Services Building Management Services (BMS) and Lift Installations
• External Works Comprising of Boundary Walling, Driveways, Paved Areas, Water Features and Water, Electrical and Drainage Reticulation  

1. Applicant’s Equipment.
2. The applicant must have suitably qualified personnel.
3. Applicants In-house policies and procedures of Environmental, Social, Health and Safety (ESHS) 

Note: The above criteria and requirements might not be applicable to some of the listed service provider. For those, which they are applicable, the same should be submitted and for those not, the alternatives corresponding to the requirements or even if not mentioned should be submitted.

Exclusion criteria

Applicants shall be excluded from participation if:

1. They are bankrupt or being wound up, are having their affairs administered by the courts, have entered into an arrangement with creditors, have suspended business activities, are the subject of proceedings concerning those matters, or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations.
2. They or persons having powers of representation, decision making or control over them have been convicted of an offence concerning their professional conduct by a judgment of a competent authority of a Member State which has the force of res judicata.
3. They have been guilty of grave professional misconduct proven by any means which the contracting authority can justify including by decisions of the European Investment Bank and international organizations.
4. They are not in compliance with their obligations relating to the payment of social security contributions or the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of the country of the contracting authority or those of the country where the contract is to be performed.
5. They or persons having powers of representation, decision making or control over them have been the subject of a judgment which has the force of res judicata for fraud, corruption, involvement in a criminal organization, money laundering or any other illegal activity, where such an illegal activity is detrimental to the Union’s financial interests.
6. They are subject to an administrative penalty for being guilty of misrepresentation in supplying the information required by the contracting authority as a condition of participation in a procurement procedure or failing to supply information or being declared to be in serious breach of their obligation under a contract covered by the budget.
7. They have a conflict of interest in connection with the contract; a conflict of interest could arise in particular as a result of economic interests, political or national affinities, family or emotional ties or any other relevant connection or shared interest.

Protection of personal data

If processing your expression of interest involves the recording and processing of personal data (such as your name, address, and CV), the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data.

Unless indicated otherwise, your reply to this notice and any personal data requested are required for the purposes indicated above in point 4 and will be processed solely for those purposes by the contracting authority indicated in point 1, which is also acting as data controller.

Request for clarifications:

Any request for clarifications shall be submitted in writing by e-mail to the QC Tanzania procurement unit at the following email addresses: qctanzania@qcharity.org

Submission of expression of interest:

Expression of Interest Along with requested documents shall be submitted on following dedicated email address: qctanzania@qcharity.org

Email subject should be clearly marked “Expression of Interest-Local Contractors”

CLICK HERE to Download Full Advert with Application Submission Form

Selection criteria:

This call is solely intended for establishing a roster of potential Contractors, that could be considered as potential interested Contractors for specific future services required to be obtained by QC in Tanzania and will be part of the trusted suppliers list that will be assessed after a while. There is no guarantee on immediate opportunity for contracting.

QC Tanzania will use a set of unified criteria to evaluate the qualifications of Applicants for considering listing in the roster of potential contractors. Eligible Applicants will be assessed in one- stage process for compliance with the requirements set out in the call for expression of interest. Each Applicant will be assessed on a “Pass/Fail” basis as to whether each criterion is satisfactorily met as set in Call for Expression of Interest. All Applicants that meet the eligibility and qualification criteria set in Call shall form the roster of potential contractors.

Note: The Inclusion on the list entails no obligation on the part of QC concerning the conclusion of contracts

Selection criteria for specific assignment prior to contracting:

Upon need of specific services, specific Terms of Reference/Technical Description for Goods and/or Services will be either;

1. Announced and respective contractors from established roster qualifications of whom meet the area(s) of works/services identified in the relevant specific Terms of Reference/Technical Description for Goods and/or Services will be notified on announcement and invited to participate OR
2. Specific Terms of Reference/Technical Description for Goods and/or Services will be sent (e-mailed) to the respective contractors from established roster, qualifications of whom meet the area(s) of work/services identified in the relevant specific Terms of Reference/Technical Description for Goods and/or Services and requested to provide with the Bid/Proposal.

A committee will review and score qualification of the contractors, against requirements stipulated in the specific Terms of Reference/Technical Description for Goods and/or Services and the award of the contract should be made based on either Pass/Fail Lowest priced technically responsive, eligible, and qualified bid OR Combined Scoring Method taking into consideration the combination of the technical and financial proposal.

Expiry date of the list resulting from this call for expressions of interest

The list resulting from this notice is valid initially for five years from dispatch of this notice. Basically, the list will be updated once each year, and might be updated more than once in case of insufficient number of applicants in certain field. Interested parties can update their information/interests and data any time during the validity of this list by sending official email.

CLICK HERE to Download Full Advert with Application Submission FormE