BRAC Tanzania Finance Job Vacancy, Executive Assistant

BRAC Tanzania Finance Job Vacancy, Executive Assistant

Executive Assistant

BRAC Tanzania Finance LTD

Dar es Salaam

BRAC TANZANIA FINANCE LIMITED (BTFL) is the largest Microfinance organization in Tanzania with a mission to responsibly provide a range of financial services to people at the bottom of the pyramid. We particularly focus on women living in poverty in rural and hard-to-reach areas to create self-employment opportunities, build financial resilience, and harness women’s entrepreneurial spirit by empowering them economically.

BRAC Tanzania Finance LTD is seeking applications from competent, dynamic and self-motivated individual to fill up the following position.

Job Location: Country Head Office, Dar es Salaam

Job Title: Executive Assistant

Job Responsibilities:

• Conserves the CEO time by reading, researching and routing correspondence, drafting letters and documents, collecting and analyzing information and initiating telecommunication.
• Maintains the CEO’s appointment schedule by planning, scheduling, and coordinating meetings, conferences, teleconferences, and travel within or out of the country.
• Ensures the completion of assignments by following up on results with the departments that directly report to the CEO and make reports.
• Manage the leave roster for the CEO’s team as well as approve leave requests and procurements for the CEO’s departments.
• Manage all travel logistics for the CEO’s trip including flight booking, online checking in, accommodation and transport on arrival.
• Ensures operation of equipment by completing preventive maintenance requirements, following troubleshooting malfunctions, calling for repairs, maintaining equipment inventories and evaluating new equipment.
• Managing both electronic and paper filing systems in compliance with applicable record-keeping requirements.
• Welcomes guests and customers to the office, in person or on the telephone and answers or directs their inquiries.
• Manage petty cash; make accountabilities and requisitions for any office supplies.
• Participate in departmental budget preparation and procurement planning for the CEO’s Office.
• Organize regular performance appraisals for the CEO’s direct reports and format all required reports and summaries.

Safeguarding

• Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the programme’s goals for safeguarding implementation.
• Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
• Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
• Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.

Required Qualifications and Experience:

• Must have a degree from the recognized university
• Minimum 5 years’ experience in the related role under tight/busy environment.
• Experience working in a financial institution will be an added advantage
• Must have shorthand skills
• Excellent oral and written communication skills
• Excellent interpersonal skills
• High level of integrity and confidentiality
• Problem solving skills
• Planning and organizing
• Discretion, good judgmental skills
• Good team player with the ability to remain alert for long hours
• Ability to prioritize activities and work independently
• Handle correspondence and draft appropriate responses

How to apply:

If you feel you are the right match for the above-mentioned position, please apply by sending your CV and cover letter through email to: [email protected] with a subject “Executive Assistant”.

The application deadline is 23.05.2025

Only shortlisted candidates will be contacted.

BRAC Tanzania is an equal opportunity employer and is against all forms of Exploitation, discrimination and harassment at workplace.