Assistant Supply Chain Interns – 2 Posts at Ifakara Health Institute

Assistant Supply Chain Interns – 2 Posts at Ifakara Health Institute

Assistant Supply Chain Interns – (2 Posts)

Ifakara Health Institute 

Reports To: Senior Procurement and Supplies Manager

Work Station: Dar es Salaam & Bagamoyo

Apply By: 7 September 2025

Institute Overview

Ifakara Health Institute (IHI) is a leading research organization in Africa with a strong track record in developing, testing and validating innovations for health. Driven by a core strategic mandate for research, training and services, the Institute’s work now spans a wide spectrum, covering biomedical and ecological sciences, intervention studies, health-systems research, service delivery and policy translation.

Position Summary

IHI seeks an Assistant Supply Chain Intern to ensure that relationship between IHI and vendors is maintained, overseeing the ordering and delivery process, tracking goods and services to ensure timely, efficient, and compliant delivery of goods and services in accordance with the IHI laid procedures.

Duties and Responsibilities

Procurement Support

Assist in preparing and processing purchase requisitions, requests for quotations, and purchase orders in line with institutional and regulatory requirements.
Maintain accurate procurement records and documentation for audit and compliance purposes.
Vendor Management
Assist in conducting supplier due diligence, onboarding, and performance monitoring.
Maintain and update the approved supplier database.
Materials and Inventory Coordination
Assist in verifying that the correct materials and quantities requested are issued on time in line with approved requests
Liaise with the stores team to track incoming and outgoing goods.
Ensure timely submission of vendor invoices to the payment approval workflow to avoid delays in supplier settlements

Storage and Stock Management

Assist on proper storage of items according to their nature and conditions
Support inventory checks, special stock counts, reconciling discrepancies and assisting with inventory reports
Procurement Tracking and Reporting
Update and maintain the daily procurement status report to ensure accurate tracking of all orders, deliveries, and pending items
Assist in maintaining register of all contracts awarded

General Administrative Support

Assist in filing, organizing procurement and archiving related documents
Provide administrative support to the Manager and other team members as needed.
Assist in following up on document approvals to ensure timely processing of procurement and supply related requests.

Qualification and Experience

Must be a holder of Diploma of Procurement and Supply Management or Procurement and Logistics Management.
Experience in health-related research sector will be an added advantage

Skills and Competencies

Be fluent in both English and Swahili languages.
Computer skills.
Ability to build and sustain positive working relationships with vendors Customer services oriented.
Good skills in problem solving, teamwork.
Customer service-oriented approach.
Effective communication skills and a professional demeanor.
High level of integrity, results-oriented, and able to meet deadlines.

Remuneration

An attractive and competitive remuneration package will be offered to successful candidates as per IHI salary scales.

Equal Opportunity

IHI is an equal opportunity employer. We prohibit intentional biases or discrimination and harassment of any kind at the work place and during recruitment. All employment decisions are based solely on job requirements and individual qualifications, and our recruitment process is governed by the labour laws of Tanzania.

Mode of Application

All candidates who meet the above job requirements should send their application letters together with their detailed curriculum vitae (CVs) showing contact addresses including email, telephone/cell phone numbers and copies of academic and professional certificates to the email address below.

The deadline for this application is 16:30 hrs EAT, 7 September 2025. All e-mail application subject lines should include: Assistant Supply Chain Intern – Dar es Salaam. Only shortlisted applicants will be contacted for interview.

Senior Human Resources & Administration Manager

IFAKARA HEALTH INSTITUTE

Plot 463 Mikocheni

P.O. Box 78,373

Dar es Salaam, Tanzania

Email: [email protected]