Administrative Assistant Job Vacancy at United Nations Kenya

Administrative Assistant Job Vacancy at United Nations Kenya

Administrative Assistant

United Nations Kenya

The United Nations Human Settlements Programme (UN-Habitat) is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities. UN-Habitat is the focal point for all urbanization and human settlement matters within the UN system. UN-Habitat works with partners to build inclusive, safe, resilient and sustainable cities and communities. UN-Habitat promotes urbanization as a positive transformative force for people and communities, reducing inequality, discrimination and poverty. The position is in the Policy, Legislation and Governance Section (PLGS) of the Urban Practices Branch (UPB) within the Global Solutions Division of UN-Habitat at the Nairobi duty station. The focus of the position is Project Management and Administration Support. Under the direct supervision of the Chief, Policy Legislation and Governance Section, the incumbent will be responsible for the following duties:

Responsibilities

• Human Resources Management • Initiates, reviews, processes and follows-up on actions related to the administration of the unit’s human resource activities and act as a focal point for UNDP, UNOP and UNV focal point e.g., recruitment of staff and consultants, placement, promotion, relocation, performance appraisal, job classification reviews, separation of staff members, training, ensuring consistency in the application of UN rules and procedures.
• Responds to enquiries and provides information and advice to staff regarding their entitlements, administrative procedures, processes and practices, conditions of service, duties and responsibilities, and entitlements under the Staff Rules and Regulations.
• Monitors the maintenance of vacancy announcement files and keeps track of status of vacancy announcements. Reviews and processes personnel actions through UMOJA.
• Monitors staffing table and prepare relevant statistical data/charts frequently when needed. Budget and Finance
• Assists in the preparation and review of financial and human resource proposals/requirements.
• Consolidates budget/work programme with respect to Headquarters’ budget, trust funds, donor grant funds and procurement.
• Monitors expenditures and reconciles with approved budget; prepares adjustments as required.
• Assists managers in the elaboration of resource needs for project budgets.
• Assists in preparation of budget performance submissions and finalization of budget performance reports, analyzing variances between approved budgets and actual expenditures.
• Prepares or customizes financial reports from UMOJA system generated reports.
• Co-ordinates with other staff/team members in the section on related issues during preparation of budget reports. General Administration
• Drafts routine correspondence to respond to enquiries in respect to relevant administrative, financial audit, personnel matters.
• Coordinates extensively and liaises frequently with staff and internal team members of the section both at Headquarters and in the field.
• Performs other related administrative duties

Education

• High school diploma or equivalent is required.

No Fee

Administrative Assistant Job Vacancy at United Nations Kenya

How to Apply

CLICK HERE TO APPLY