Administration Officer at Multflex General Supplies

Administration Officer

Multflex General Supplies 

Mwanza 

Job Description

JOB PRESENTATION

We are looking for a reliable Administration Officer. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. Qualifications:

REQUIREMENTS

• Degree/Diploma in Business Administration, Accounting or related field.
• At least one to two years’ experience in related position.

RESPONSIBILITIES

Key performance Indicators

• Perform duties in a safe and responsible manner
• Arrange appointments and maintain Managing Director diary (calendar) for his meetings.
• Handling of all incoming mails and faxes for Managing Director
• Preparations of Board Meetings, workshops, hotel reservations and trainings.
• Receive and screens visitors by answering questions or providing information
• Deal with general enquiries in a courteous manner
• Preparing Invoices, tax invoices, purchasing Orders,preparing & sending statement of accounts to the clients for payment.
• Handling cash.
• Making full range of travel arrangement for directors and other senior members
• Type correspondence, agenda, minutes, reports, memoranda, forms and agreements
•  Requisition of stationeries and office requirements and making full control of them in term of distributions.
• Screening telephone calls and directing to parties required
• Records or logs incoming information and follow-up on missing or incomplete information
• Sets up files by numerical, alphabetical or other method
• Filling of various documents,assesments and reports
• Completing general administrative tasks as directed by Department Managers
• Filling of employee records in personnel files
• Effectively oversee the ‘hard-copy’ filing system and recommend improvement when the need arises
• General administrative support to the Human Resources function as required
• Word processing, photocopying, binding and general administrative assistance as required
• Schedules Conference Room and arrange meetings, facilities and services
• Notifies attendees or participants of time and place etc.
• Carry out any duties that I may be assigned

How to Apply:

Please send cover letter and CV to [email protected] no later than March 13, 2023, the subject line should include the job title. No phone calls will be accepted