Administration Officer at Multflex General Supplies

Full Time Tanzania March 7, 2023 Administrator

Job Overview

Administration Officer

Table of Contents

Multflex General Supplies

Mwanza

Job Description

JOB PRESENTATION

We are looking for a reliable Administration Officer. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. Qualifications:

REQUIREMENTS

Degree/Diploma in Business Administration, Accounting or related field.
At least one to two years’ experience in related position.

RESPONSIBILITIES

Key performance Indicators

Perform duties in a safe and responsible manner
Arrange appointments and maintain Managing Director diary (calendar) for his meetings.
Handling of all incoming mails and faxes for Managing Director
Preparations of Board Meetings, workshops, hotel reservations and trainings.
Receive and screens visitors by answering questions or providing information
Deal with general enquiries in a courteous manner
Preparing Invoices, tax invoices, purchasing Orders,preparing & sending statement of accounts to the clients for payment.
Handling cash.
Making full range of travel arrangement for directors and other senior members
Type correspondence, agenda, minutes, reports, memoranda, forms and agreements
Requisition of stationeries and office requirements and making full control of them in term of distributions.
Screening telephone calls and directing to parties required
Records or logs incoming information and follow-up on missing or incomplete information
Sets up files by numerical, alphabetical or other method
Filling of various documents,assesments and reports
Completing general administrative tasks as directed by Department Managers
Filling of employee records in personnel files
Effectively oversee the ‘hard-copy’ filing system and recommend improvement when the need arises
General administrative support to the Human Resources function as required
Word processing, photocopying, binding and general administrative assistance as required
Schedules Conference Room and arrange meetings, facilities and services
Notifies attendees or participants of time and place etc.
Carry out any duties that I may be assigned

How to Apply:

Please send cover letter and CV to [email protected] no later than March 13, 2023, the subject line should include the job title. No phone calls will be accepted