Administration Officer at CVPeople Tanzania

Administration Officer at CVPeople Tanzania

Administration Officer

CVPeople Tanzania | Full time

Dar Es Salaam, Tanzania | Posted on 04/10/2025

Job Description

The Administration Officer will provide essential administrative and operational support, ensuring the smooth execution of engagement activities, partner relations, and event coordination. The role requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks efficiently.

Responsibilities

Administrative Support

• Maintain and update partner and member databases, ensuring accurate records.
• Prepare reports, presentations, and documentation for internal and external stakeholders.
• Support in scheduling meetings, drafting minutes, and following up on action points.
• Handle correspondence, emails, and inquiries related to engagement activities.
• Provide general administrative support to organization’s initiatives, projects, and strategic objectives.

Partner & Member Engagement Support

• Assist in onboarding new members and maintaining communication with existing members.
• Support the preparation of membership renewal processes, including follow-ups.
• Help organize and coordinate partner engagement activities and meetings.
• Manage logistics for stakeholder engagements, including booking venues and arranging materials.

Event Coordination

• Assist in the planning and execution of TAFINA events, including member socials, meetings, and fundraising activities.
• Coordinate event logistics, registrations, and communications with attendees.
• Support the preparation of event materials, agendas, and follow-up communication

Fund Development Support

• Assist in tracking donor contributions and ensuring proper documentation.
• Support in preparing funding proposals and grant documentation.
• Maintain records of corporate partnerships and donor interactions.

General Operations & Reporting

• Ensure all administrative and engagement records are well-organized and accessible.
• Assist in budget tracking for engagement and partnership activities.
• Compile reports on engagement activities, membership status, and funding progress.
• Provide general office support as needed to ensure smooth daily operations.

Vendor Support

• Assist in identifying and liaising with vendors for events, office supplies, and other operational needs.
• Ensure timely procurement of necessary goods and services while maintaining cost efficiency.
• Maintain records of vendor contracts, payments, and service agreements.
• Address and resolve vendor-related issues to ensure smooth operations.
• Administration Officer at CVPeople Tanzania

Requirements

Knowledge and Experience

• Bachelor’s degree in Business Administration, Communications, or a related field.
• 2+ years of administrative experience, preferably in an NGO, association, or membership-based organization.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work independently and collaboratively in a fast-paced environment.
• Experience in event planning and coordination is an added advantage.

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