Administration Assistant Job Opportunity at ACDI/VOCA

Administration Assistant

ACDI/VOCA

Dar es Salaam

Job Description

ACDI/VOCA is a global development organization working in over 60 countries around the world. In Tanzania, ACDI/VOCA is implementing the USAID-funded Feed the Future Tanzania Kilimo Tija Activity, which aims to transform the Tanzanian horticulture market system into a more vibrant, competitive, resilient, and inclusive one capable of fueling sustained growth and drawing in new market participants.

ACDI/VOCA believes that all people should have the opportunity to achieve better lives for themselves, their families, and their communities. With diverse partners, ACDI/VOCA empowers people to succeed in the global economy.

Pursuant to its mission, ACDI/VOCA is seeking an experienced and talented professional for the Administration Assistant position. The position manages all general administrative functions of the Kilimo Tija Project in the Dar es Salaam office and reports to the Administration and Logistics Coordinator, ensuring efficient operations including facility management, inventory management, driver supervision, and office cleaning.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Providing administration and logistics support, including the booking of accommodations and venues for meetings and workshops, air ticketing, preparing and organizing meetings, and ensuring the availability of workshop materials for project staff
Assist in making sure that the office is well managed and maintained by taking care of preventive maintenance tasks like calling for repairs and keeping track of office inventory.
Maintain office supplies by checking stock to see how much is on hand, figuring out what supplies will be needed, placing and speeding up orders for supplies, making sure they arrive, and following store management procedures.
supervision of the office driver, cleaner, and general office cleanliness.
Assist to ensure enforcement of vehicle and equipment policies and procedures.
Working with the administration team, make sure that internal operations policies and procedures are followed and done on time so that vendors, such as office utility bills, garages, accommodations, etc., can be paid on time.
Assist in making and keeping vehicle and equipment logs, making sure they are complete and up-to-date, and giving them to the supervisor as part of monthly report reconciliations.
Assist in overseeing and directing administrative and logistical operations at the office. This is to make sure that all administrative and logistical policies are followed and that everyone in the office is safe and secure.
maintains the register of incoming mail and the dispatch registration book. receives mail and packages and distributes them among staff members.
performs any other duties that the supervisor may assign.

MINIMUM QUALIFICATION:

A Bachelor’s degree in Business Administration, Economics, Social science, or related field with at least three years of administration support experience in a busy office environment preferably with an international NGO.
Hands- on experience with MS Office Suite (particularly MS World and MS Excel).
Solid time-management abilities with the ability to prioritize tasks.
Excellent verbal and written communication.
Good organizational and interpersonal skills.
Accuracy and attention to detail.

To Apply:

Candidates should submit a resume and cover letter to [email protected] no later than February 3, 2023. Female Candidates are encouraged to apply. Candidates should indicate the position for which they are applying in the subject line. Only fully qualified candidates will be contacted for an interview. ACDI/VOCA is an equal opportunity employer.