Job Opportunities at Enabel Tanzania – 3 Posts
Job Overview
Job Opportunities at Enabel Tanzania – 3 Posts
Enabel is the Belgian Development Agency operating in Tanzania, a public law company with social purposes in accordance with article 7 (iii) of the General Agreement between the United Republic of Tanzania and the Kingdom of Belgium on Development Cooperation. The Country Strategy for the Belgian Bilateral Cooperation Program in Tanzania 2023-2027 was approved on 15th July 2023 by the Belgian Minister of Development Cooperation, with a planned duration of 5 years (2023-2027). To promote synergy, efficiency and maximize impact, the strategy has a clear geographical focus on selected districts of the Kigoma region.
Job Opportunities at Enabel Tanzania – 3 Posts
Enabel is therefore seeking to recruit a dynamic and competent individuals to fill the following 3 positions:
Position: Administrative Assistant
Location: Kigoma, Tanzania
Reference: 22144
Final date for application: 14/07/2024
Job description
The tasks and responsibilities of an Administrative Assistant includes:
- Support various administrative tasks (filing, archiving, and follow-up of documents…) to guarantee efficient support to the department/supervisor/co-workers/project.
- Organize internal and external meetings, workshops, conferences, missions, or events and ensure that information is disseminated to all participants or stakeholders. (e.g., management of bookings, dispatch of invitations, preparing documentation for important meetings and workshops) etc
- Maintain and ensure adequate office supplies, equipment, and facilities, for proper and smooth functioning of the office.
- Ensure relevant correspondence and documents are filed and kept properly.
- Receive and welcome guests, receive phone calls, and transfer them to the right contacts to address them adequately and/or orient them toward the internal contact needed.
- Manage internal and external communications professionally and courteously.
- Book travel and accommodations for executives, employees, visitors, and partners; and prepare travel itineraries and expense reports.
- Review all invoices submitted by suppliers and submit them to finance for payments,
- Manage the petty cash registry,
- Manage transportation of people and goods, management of drivers and travel schedules
- Support the Logistics & Purchasing Officer / Procurement Officer on matters such as small purchases of goods and services; sourcing and management of vendors and service providers
- Provide adequate support to the Logistician as required.
Required qualifications and experience
- A Tanzanian National
- Bachelor’s degree in business administration, Logistics management or a relevant field from a recognized institution.
- Minimum 5 years of relevant experience in office administration or logistics tasks.
- Specific experience as an assistant in the field of accounting, procurement, OR logistics (please develop this in your cover letter/CV)
- Experience managing purchases and vendors in a busy organization setting is an advantage
- Experience working in an International NGO is an added advantage
Required skills and knowledge
- Good knowledge of computer software (MS 365, SharePoint, etc.)
- Excellent communication skills (fluent in verbal and written). Considering the international environment in which you work, excellent knowledge of English is required.
- Excellent management and organizational skills.
- Good Listening and Comprehension skills.
- Good written and spoken English and Swahili.
- Excellent interpersonal and customer care skills.
- A mastery of Time Management.
Position: Financial Officer Grants
Location: Kigoma, Tanzania
Reference: 21012
Final date for application: 14/07/2024.
Job description
As a Financial Officer Grants, you report to the Financial Controller for Enabel in Tanzania, and your mission is to ensure 1) the quality of financial information of the grants with beneficiary partners in order to contribute to the timely and compliant achievement of the objectives of the intervention and 2) the control of fiduciary risks in the context of grants.
The specific responsibilities include the following:
- Support budget planning and monitoring to ensure high-quality budget management of the Enabel grants
- Support the partners and Enabel colleagues with all financial requirements related to signature of a grant
- Monitor treasury operations to ensure that the grant instalments are paid appropriately and on time
- Produce regular budget monitoring reports, accurately and on time, including analysis and recommendations
- Analyse operating and activity costs and make recommendations to improve the efficient use of funds
- Builds the capacity of grantees to ensure effective use of Enabel resources and value for money with the financial controller
- Provide upstream, tailor-made support to each beneficiary partner in order to identify and mitigate any weaknesses or delays in the implementation of grants.
- Analyse fiduciary risks and monitor internal control and audit action plans in order to highlight risks and minimize their impact
- Support in the preparation and execution of audits
- Build the capacity of partner structures in the aim of contributing to the improvement of their organization, financial processes and systems as well as the skills of their staff
- Check and advise the grantees on financial compliance with grants management rules and procedures
- Ad-hoc Support to the financial controller in any duties related to finance and administration
Required Qualifications, Competencies and Experience
- Bachelor’s degree in business administration, Finance and Accounting, Economics or equivalent
- Minimum of 5 years experience in Finance, Accounting, and grant management
- Experience in the development of sustainable and effective grant programs (including applying and optimizing grant administration process, budgeting and accounting, documenting payments and expenditures, preparing progress reports, ensuring compliance with grant regulations, reviewing grant proposals, managing grant databases, etc.)
- Proven record in capacity building and training,
- Good knowledge of budget management and financial analysis;
- Advanced knowledge of Excel and Word.
- Good ability to withstand pressure and able to work in a multicultural environment
- Autonomous and proactive, taste for teamwork, excellent organizational skills, methodical and rigorous approach
Specific competencies or knowledge considered an asset:
- Knowledge of donor agencies in grant management method/process,
- Previous experience within an international cooperation organisation and knowledge of the context of our areas of intervention and specifically in the Kigoma region is a major asset,
- Experience in audit follow-up
- Familiarity with private sector support and/or education sector
- Organizational skills
- Budgeting and monitoring skills
- Capacity for reporting
- Networking, Interpersonal and communication skills
Position: Senior Engineer
Location: Dar es Salaam, Tanzania
Reference: 22151
Final date for application: 14/07/2024
Job description
The Senior Engineer will report to the Country Director, leads will lead the infrastructure hub in Tanzania, will work in close consultation with the respective Project Managers and will be backed up by thematic experts from East African Region and HQ (Water, Energy and Architecture) to ensure that eco-construction concepts are well integrated into the initial design.
The tasks and responsibilities of the Senior Engineer, as Head of the Infrastructure Hub, include:
- Coach, pilot, advise, and train the Infrastructure Hub engineers, based in the respective projects;
- Lead the organization of the infrastructure activities, including capacity development and awareness raising, with a special focus on involving the appropriate authorities and institutions at the regional and district levels in the preparation process and execution of works, including maintenance activities,
- Establish the planning of infrastructure activities and draw up the roadmap for the execution of the various contracts (works, services, supplies, framework agreements, etc.),
- Join regular site visits during construction/rehabilitation works,
- Provide capacity building to District engineers with regards to quality supervision of infrastructure civil works and management of works contracts.
- Technically support the procurement office and / or the Engineers in the engagement and monitoring of infrastructure contracting and consulting companies in line with the Belgian procurement law,
- Supervise the review of technical designs and drawings including technical specifications for project components related to infrastructure,
- Ensure quality and cost control of all activities related to the infrastructure component of the projects,
- Supervise (through the Enabel engineers and the consultant engineers on site) the implementation, execution, construction and/or rehabilitation of school dormitories (between 5 and 10 in Kigoma, 1 in Tabora), WASH facilities in selected schools (approx. 25), small works in TVET centers in Kigoma, beekeeping collection centers in 3 regions, and any other construction/rehabilitation in the future.
Required qualifications and experience
- Master of Science in Civil Engineering, or any master’s degree in a related field from a recognized institution
- Bachelor of Science in Civil Engineering
- Training in Construction designs and Management is an asset
- Registered by the Engineers Registration Board
- Minimum of 10 years of relevant experience in the design and supervision of project construction
- At least 2 years of relevant experience in development cooperation, donor-funded projects
- Experience in public procurement (preparation of tender documents, follow-up of evaluation, negotiation and contracting)
Specific competencies, skills, or knowledge required:
- Strong coordination skills to support with management of a complex project with many stakeholders;
- Good knowledge of AutoCAD (Auto Computer Aided Design)
- Knowledge of BIM (Building Information Modelling) is an asset;
- Monitoring and evaluation competencies
- Capacity for reporting
- Excellent diplomatic and networking skills, allowing for interaction and dialogue with a wide range of public, private, research and civil society actors
- Good knowledge of computer software (MS 365, SharePoint, etc.)
- Excellent communication skills (fluent in verbal and written in English and Swahili)
- Excellent management and organizational skills.
- Good Listening and Comprehension skills.
- Collaborative governance mindset (Self-responsible, accountable, authentic communication)
