3 Team Assistant Job Opportunities at United Nations

3 Team Assistant Job Opportunities at United Nations

Positions: Team Assistants (3 Posts)

United Nations International Computing Centre (UNICC)

Arusha

These positions are located in the Human Resources Section and Procurement Section, Registry. The incumbent will perform her/his duties under the supervision of the Associate Human Resources Officer in HR or Procurement Assistant.

Responsibilities

Within limits of delegated authority, the Team Assistant may be responsible for the following duties:

• Updating and maintaining the official status files correspondence and other documents in the personnel files, preserve confidentiality of the entrusted documents as per the rules and regulations;
• Prepare and maintain electronic and physical employee records, insuring all information is accurate, complete, and up to date.
• Requesting missing information from staff members and filling them in the official status file;
• Receiving and log-in incoming correspondence in appropriate files and folders;
• Maintaining appropriate records of document received and follow established procedures for requesting, retrieving, and disposing of the records when necessary.
• Ensuring that the requisite personnel documents are completed by the staff members and returned for filling;
• Digitalized documentation and maintain the electronic files.
• Send folders for filing and registration in Content Manager system.
• Provides general office support services; processes, drafts, edits, proofreads and finalizes for signature/approval, a variety of correspondence and other communications;
• Operates a variety of office equipment in the performance of basic office functions, e.g. photocopier, printer, scanner, etc.
• Performs other duties as assigned.

3 Team Assistant Job Opportunities at United Nations

Competencies

• Professionalism – Knowledge of basic clerical functions.
• Ability to operate standard office equipment.
• Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
• Demonstrates commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
• Planning and Organizing – Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
• Teamwork – Works collaboratively with colleagues to achieve organisational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings

Education

• High school diploma or equivalent is required.

Work Experience

• Minimum of one (1) years of progressively responsible experience in general office support, or related area is required.
• No experience is needed if candidate possess a first-level university degree or higher. Working experience in archives, electronic records management, is desirable.
• working with International Criminal Tribunals is desirable.
• Working experience in ERP systems (e.g. Inspira, Umoja) or similar is desirable.

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Languages

• English and French are the working languages of the Mechanism. For the post advertised, fluency in oral and written English is required.

Assessment

• Candidates will be assessed by a comparative matrix.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

How to Apply:

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