Administration Officer at World Vision – Tanzania
Job Overview
Administration Officer at World Vision – Tanzania
Administration Officer at World Vision – Tanzania
World Vision – Tanzania
Dar es Salaam
World Vision International is an evangelical Christian humanitarian aid, development, and advocacy organization
With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.
Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!
Key Responsibilities:
Activity
Administration (40%)
Front desk management and exceptional care provision to Office visitors.
Ensure that the Office is kept clean and welcoming.
Serve as a Centre of information or office information manager by sharing all necessary information to the targeted people(staff) on time.
Facilitate travel arrangements and accommodations for Office staff and visitors.
Coordinate meetings, events and trainings
Records keeping and filing i.e. Meetings minutes, attendance sheets, office documents etc
End Results
Professional administrative support is provided
Activity
Office Store Management (20%)
Ensure the office store is well managed.
Receipt of all office items for proper storage in store.
Dispatch of requested store items and resources to departmental heads or staff.
Ensure that the office CCTV is working.
Document and ensure all store books are signed such as Store requisition form books, distribution books etc
End Results
Non-human resources are well stored and dispatched to Office staff.
Activity
Human Resources Assistance (40%)
Support new and separated staff to sign all necessary forms such as policies, clearance forms etc.
Facilitate new staff’s orientation process.
Act as a bridge between Office staff and P&C department to ensure their concerns are shared and resolved timely.
Facilitate and compile final P4Ps status at Office level.
Staff wellness support and assistance.
Manage All the contractors, that is, Security officers and Cleaners
Professionally handle recruitment process of RIWs.
Support existing staff to sign all necessary forms and documents such as contracts, P4Ps, contact renewal forms.
End Results
Office staff and Refugees incentive workers are supported
KNOWLEDGE/QUALIFICATIONS FOR THE ROLE
Required Professional Experience
2 year in HR/HRIS, preferably in a multi-cultural environment.
At least 2 years’ experience in working with International NGOs with relevant community focus
Willingness to participate in chapel and group devotions; and Commitment to WV Core Values and Mission Statement.
Required Education, training, license, registration, and certification
University Degree in Human Resources, Public Administration or related field from a recognized University
Preferred Knowledge and Qualifications
Have knowledge of payroll soft wares and HRIS systems.
Demonstrated ability to work without supervision.
Strong analytical, planning, organizational and problem-solving skills
Ability to maintain effective working relationships with all levels of staff
Sound knowledge of human resources principles and practices and the Tanzania Labour Laws.
Have a high degree of integrity and ethics to ensure employee information is secure and well protected.
Excellent communication skills and work well both independently or as members of a team.
Have the ability to follow complex oral and written instructions.
Working knowledge of and experience in utilizing and creating databases and spreadsheets.
Have the ability to develop and maintain effective working relationships with all employees.
Travel and/or Work Environment Requirement
Office based and field visit
Physical Requirements
Should be physically fit
Language Requirements
English and Swahili
Administration Officer Job Vacancy at World Vision – Tanzania
DECISION MAKING
The role may need the job holder to regularly make decisions by set principles
CORE COMPETENCIES
- Be Safe and Resilient
- Deliver Results
- Build Relationship
- Be Accountabl
- Learn and Develop
- Improve and Innovate
- Partner and Collaborate
- Embrace Change
Applicant Types Accepted: Local Applicants Only
How to Apply:
