Administration Support Officer at TotalEnergies

ADMINISTRATION SUPPORT OFFICER

Human Resources

DAR ES SALAAM-HAILE SELASSIE RD(TZA)

Tanzania

Job Description

Managing house leases/rents for expatriates.
To ensure comfortable working conditions, regular communication with expats about their housing, schools, and other needs.
Reviewing and processing expenses and reimbursements due to expats.
Liaising with Government authorities on behalf of expats to ensure adherence to country regulations.
Planning for the arrival of expats in the Country.
Orienting expats on local customs, opening bank accounts, and other onboarding procedures.
Management of vehicles for expats.
Management of bills – Water, Electricity, Waste collection, Hygiene and Sanitation etc.
To provide office administrative support, including office housekeeping, monitoring and managing office supplies such as stationery and other consumables.
To coordinate arrangements for the meetings, visits, conferences.
In charge of all visas, work permit, resident permits and other government requirement for expatriates and their families.
Maintain administrative records for easy access by other stakeholders
In charge of pest control for both offices and expatriate houses.
Creating, updating, and maintaining purchase requisitions (PR) as per purchase procedures.
Providing support to expats when and as required.
To carry out any other duties as assigned by the Supervisor

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Context and environment

The job involves both Office and out of Office assignments

Candidate profile

An undergraduate degree in human resources, law, finance, business administration, logistics, or related fields.
Excellent knowledge of laws, and practices relating to expats.
Three years of professional administrative work experience in a reputable organization.
Strong verbal and written communication skills.
Outstanding problem-solving and organizational skills.
Good working knowledge of Microsoft Office products.
Fluency in French language – an added advantage.
Ability to work independently.
Adaptable to change and fast-acting.
Ability to work in a multi-cultural environment and establish harmonious and effective working relationships both within and outside the organization is required.