Grants Finance Officer Shinyanga at World Vision

Grants Finance Officer Shinyanga at World Vision

Grants Finance Officer Shinyanga at World Vision

Job Description

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities:

MAJOR RESPONSIBILITIES

• Budget Management and Monitoring.
• Monthly analysis and Monitoring of projects budgets to ensure proper charging of projects expenses and spending as per approved Project budget.
• Provide lead in budgetary control to ensure that activities are implemented within the approved budget
• Lead in the preparation and revision of budgets and implement budgetary management strategies.
• Perform Monthly financial analysis and share with project management for decision-making.

End Results

• All project expenses are allowable, reasonable, and allocable
• No disallowed costs
• No overspending or underspending
• Budget revisions have been done timely
• Timely and accurate decision-making by project management based on the financial report

Partner Management

Conduct periodic project/partner visits for financial review and capacity building in finance management.
Reviewing partner’s reports and posting them into the system on time.
Build Partner’s Capacity in Financial and fixed asset Management to ensure Grants Compliance.

END RESULTS

The capacity of the partners is built and they implement and comply with the grants compliance which leads to a consistent, effective, and efficient financial management system.

Financial Management:

• Examine financial data for accuracy and compliance with policies and procedures and ensure financial integrity and build financial and resource management capacity.
• Provision of technical assistance and awareness to project staff on all financial-related issues.
• Maintain the project assets and have an updated asset register as per the donor and WV regulations.

END RESULTS

• Compliance with Donor and WV Guidelines
• Establish internal controls using policy and guidelines and generally accepted accounting standards for the prevention of waste and fraud

END RESULTS

Zero tolerance to fraud is adhered to

Ensure that project procurements are done on a timely basis and as per WV policies

END RESULTS

Procurement is done in a timely manner as per the procurement plan

Ensure that all project staff submits timesheets and Labour distribution reports as per the donor and WV guidelines.

END RESULTS

Salary Reconciliations are done on a monthly basis

Provide timely responses on project financial-related matters

END RESULTS

• Financial Issues are resolved on time
• Facilitate annual project audits & monitor the implementation of audit recommendations

END RESULTS

• Successful audits and no disallowed costs
• Provide supervision to the grant finance and the drivers

END RESULTS

• Finance and logistics are well managed with the project

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional Experience

• Minimum of five years of progressive working experience in a donor-funded environment with adequate exposure to project accounting, and financial management including budgeting, grants, contracts, and partner management.
• A minimum of three years of experience from an international NGO experience is preferred.
• Demonstrated experience and skills with budget preparation and analysis, financial, reporting preparation and presentation, and the proven ability to translate technical, and financial data into informative reports
• Reporting preparation and presentation and the proven ability to translate technical
• Financial data into informative reports.
• Advanced computer skills in MS Office programs, particularly Excel
• Prior staff supervisory experience and strong organizational skills are desired
• Excellent oral and written English skills.

Required Education, training, license, registration, and certification

• Bachelor’s degree in Accounting/ Finance/Equivalent.
• Professional qualification in accountancy such as ACCA or CPA

Preferred Knowledge and Qualifications

• Demonstrated ability in supervision
• Experience in managing donor funds
• Working knowledge of international donor-funded projects/Other grants operations, finance services, and practices
• Good planning and organizational skills
• Tact and diplomacy in dealing with staff-related to work environment needs
• Ability to maintain effective working relationships with all levels of staff and public
• Experience working with an international organization will be an added advantage
• Excellent computer skills in Excel & Sun-systems accounting software

Travel and/or Work Environment Requirement

• Travel to the field to support the project team and Partners as required.

KEY WORKING RELATIONSHIPS

Grants Finance Manager

For technical support on grants compliance and donor regulations

Grants Finance Manager

For technical support on grants compliance and donor regulations

Project Coordinator

This is the first-line manager for administration guidance and project management

Project team

Financial technical support

Cluster Senior Finance Administration Officer

This is a co-worker at the cluster level making it possible to coordinate the payment and financial issues.

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DECISION MAKING

Decisions are escalated through the Senior Grants and Finance Manager and Director of Finance and support services.

CORE COMPETENCIES

• Be Safe and Resilient
• Deliver Results
• Build Relationships
• Be Accountable
• Learn and Develop
• Improve and Innovate
• Partner and Collaborate
• Embrace Change
• Model Self-Management
• Engage, Influence, Lead, and Grow Others
• Run an Effective and Agile Organisation
• Develop the Organisation for the Future

Job Location:

This Position is Based in Shinyanga, Kishapu DC

Applicant Types Accepted: Local Applicants Only

Disclaimer

This position is contingent upon donor approval of the project and funding

Applicant Types Accepted:

Local Applicants Only

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