Project Coordinator at World Vision

Project Coordinator at World Vision
Arusha

Job Description

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities:

Activity

Provide technical support to the implementation of project activities: 25%

• Coordination and management of all resources according to donors and organization standards and expectations
• Develops the Detailed Implementation Plan (DIP) on an annual basis to monitor and track progress to meet all project objectives
• Stakeholders meetings are conducted effectively
• Project coordination meetings are organized, prepared and lead to action

End Results

• Forges meaningful partnerships, collaborations and networks to actively support the successful accomplishment of project activities
• Manages partner and stakeholder relationships develops and maintains contacts of key stakeholders, meeting schedules and minutes
• Establishes and maintains relationships with community members and government staff\
• Project activities are managed on a timely basis with effective utilization of the available resources

Activity

Ensure project Compliance in Reporting, Planning and Stewardship of Resources: 30%

• Monitor project performance using appropriate tools and techniques
• Ensure that project resources (equipment, materials and finance) are used for the intended purposes and as per approved policies and guidelines
• Identifies, advises and manages project related risks in a timely manner in consultation with the project management
• Report and escalate issues of concern to management as necessary
• Ensuring effective monitoring and evaluation of all project activities
• Leadership in technical feasibility and the definition of the Project key deliverables
• Works closely with project finance officer to ensure smooth project activities operations and reporting

End Results

• Timely coordination quality preparation and submission of activity plans and budgets in coordination and consultation with the project manager for timely annual work plan and budget submission in compliance to donor requirements
• Produce timely and quality reports and information as required for all project reports, WVT
• Monthly Management Reports (MMR), and Annual reports
• Support program management with preparation of Program meeting minutes, presentations and project implementation summaries for stakeholder engagement at local, district, national level
• To utilize and maintain the office financial and non-financial resources throughout the project implementation
• The utilization of the office resources will be in a way that focuses deeply to save the most vulnerable children.

Activity

Capacity Building for field staff: 25%

• Personnel management skills: leadership in teamwork, control, and ability to delegate, follow-up, supervise, support supervisees
• Leads in tracking project performance, analyzes project reports maintains open communication with the project management to ensure the successful completion of project short and long-term goals

End Results

• In collaboration with DMDO staff, build capacity to project staff on results-based impact and activity monitoring and evaluation and review to ensure quality programming
• Build capacity to project officers on the project deliverables, report writing, and timelines to ensure high-quality narrative reports (quarterly, semi-annual and annual) with timely submission to stakeholders
• Coordinate and plan program officers’ performance management goals and review processes

Activity

Networking and external engagement: 20%

• Support the Project Manager & coordinator to strengthen relationships with government, and district teams, within the relevant sectors and community while implementing project activities
• Build positive work relationship with project collaborators maintaining unity and trust
• Participate in district, community level meetings and engagements in consultation with and feedback to the Project Manager

End Results

• Government and district teams responses are timely done as per requests with Project management.
• Participating and supporting all project activities
• Effective coordination with Project Manager

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional Experience

• At least 3 years coordinating an NGO project
• Experience and robust understanding of managing successful social enterprises

Required Education, training, license, registration, and certification

• Minimum qualification required, Bachelor’s degree in Project Management, Social Science, or any related field
• Master’s degree is an added advantage

Preferred Knowledge and Qualifications

• Experience in working on donor-funded programs and managing projects
• Good team player, and self-starter, has the ability to work under minimum supervision and maintain good relationships
• Ability to work on tight deadlines
• Strong commitment to WV Values, Mission and Vision.
• Monitoring and evaluation skills

Other Competencies/Attributes:

• Must be a committed Christian, able to stand above denominational diversities.
• Perform other duties as required.

Travel and/or Work Environment Requirement

Work environment: Office-based In Masasi

Travel: 50% Domestic travel. Frequent travel to the field in Mtwara, Lindi and Tunduru

Physical Requirements

Based in Masasi

Language Requirements

English and Swahili

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