Grants & Finance Manager Job in Kenya

GRANTS AND FINANCE MANAGER

ABOUT THE DEPARTMENT:

The Finance department is responsible for ensuring sound management of financial resources entrusted to the Kenya office and ensure that there are effective procedures in place to facilitate internal controls and accountability and transparency of grants provided to run programs.

POSITION DESCRIPTION:

Reporting to the Head of Finance, the Grants and Finance Manager will be responsible for the general grants management within the organisation. This role includes working with all facets of accounting including financial reporting, month-end/year-end processes, risk management and internal controls.

LOCATION:

NAIROBI

Duties & Responsibilities

1. Grants Management and Reporting:

Manage all internal and external grant reporting, including coordinating inputs from site, program, and M&E teams, to ensure high-quality financial and narrative reports that meet donor and CFK Africa requirements are produced in a timely manner, with support from the Head of Finance and Programs.
Support the development of the grant tracking system and regularly update it as grants are awarded/modified/closed. This includes detailed and summary grant information on open and closed grants, reporting schedules and submission dates, upcoming meetings, publications, and proposals in the pipeline.
Oversee cash management of all grants and contracts, including preparation of requests for funds from donor and grant agencies.
Participate in project start-up workshops to appraise Finance and Project teams on grant terms including procurement planning, donor reporting requirements, financial rules and regulations and other donor requirements.
Enforce compliance with all donor rules, regulations, and award conditions to ensure funds are used for the intended purpose.
Work with Program teams on award close-outs and special requirements such as Asset disposition, final reports, unutilised funds management etc
Conduct due diligence on Subgrantees, manage subawards including preparation of subrecipient agreements, reviewing and processing subrecipient invoices and cash requests, review of financial reports and budget variances and manage subrecipient contract close-outs.
Support in donor specific audits and other program implementation reviews

2. Budgeting and Budget Monitoring:

Support in proposal budget and budget narratives development, ensuring inputs are clear and proper proposal templates and grant management procedures are followed.
Support program staff with monitoring and analysis of donor budgets, budget realignments and contract extensions.

3. Financial Management:

Support with review of payments, journal entries, cost allocations and other postings into the accounting system and ensure proper coding, data quality and integrity of all accounting/financial transactions.
Manage timesheets, salary allocations and shared costs allocation.
Manage Fixed Assets Register and Inventory
Participate in month-end closes and year end processes
Actively review business processes and systems of internal controls to mitigate organisational risk and make recommendations for improvement.
Any other duties as may be assigned by the Head of Finance.

Required Qualifications

Bachelor’s Degree in Finance, Accounting, or a related field. Masters’ degree will be an added advantage
CPA(K)
Member of ICPAK preferred

Experience

Minimum 10 years’ Experience in International NGOs, 4 of which must be in Grants Management
Experience working with multi-donors such as CDC, USAID, Other country governments, bi-and multilateral donors, Corporates and Foundations.
Experience with streamlining, refining, and automating financial processes, including the development of user-friendly tools.
Working knowledge of ERPs and other accounting systems such as QuickBooks
Advanced Excel skills.
Auditing experience will be an added advantage.

Key Competences

Self-driven, articulate, professional, analytical, attentive to detail.
Problem-solving skills which support and enable sound decision-making.
Ability to manage multiple tasks yet prioritizing and managing time.
Demonstrated capacity to think strategically with expertise critical thinking skills and good judgment.
Strong written and verbal communication skills.

COMPENSATION:

Compensation is dependent upon on qualifications and experience. CFK Africa offers a competitive benefit package.

How to Apply

If you believe that you qualify for this position, kindly fill the form below and submit your CV, current and expected salary to [email protected] by 30th January 2022 by 5:00pm.

ABOUT CFK AFRICA:

Established in 2001, CFK Africa works with communities living in the informal settlements to improve public health and economic prosperity.

To learn more about CFK Africa, please visit: http://cfkafrica.org.