Foundation Alliance for Africa (SAfA) Job Vacancies – Various Positions
Job Overview
Foundation Alliance for Africa (SAfA) Job Vacancies – Various Positions
Foundation Alliance for Africa (SAfA) Job Vacancies – Various Positions
Project Background and Description
The Foundation Alliance for Africa (SAfA) is an initiative founded by the Max und Ingeburg Herz Stiftungi, the Kühne Stiftung, the Rossmann Stiftung and the Hanns R. Neumann Stiftung with the aim of effectively supporting development processes in Africa through stronger coordination and cooperation. This is achieved by combining their respective expertise in different sectors in the same project, thus unleashing significant added value towards the attainment of several Sustainable Development Goals.
The SAfA Tanzania project aims to support over 50,000 young men and women aged 15-30 in Arusha, Kilimanjaro, Mbeya and Songwe regions, who are currently facing uncertain futures, to enhance their life prospects through improvements in education, income and health, and by creating a more youth friendly and youth inclusive environment. This is accomplished through a multisectoral project approach where three implementers combine their expertise and approaches to foster skills development for remunerative employment, enhance efficiencies of agricultural and medical supply chains, improve knowledge and access to Sexual and Reproductive Health services and strengthen youth acceptance and recognition as productive members in communities. The higher level of impact and sustainability expected from this integrated and holistic approach will be closely monitored through rigorous evaluation assessments. Experiences and learnings will enable ongoing local capacity development and improvements of these approaches for further scaling and replication in Tanzania and in other countries.
The Project Coordination Unit (PCU)
The Project Coordination Unit (PCU) will be based at the Hanns R. Neumann Stiftung Tanzania, the lead organization in this consortium, office in Usa River.
The PCU is responsible for coordinating the successful delivery of the partnership project “Enhancing Livelihood Prospects for Young People in Tanzania”. Under the coordination of the PCU, the project is implemented by three local implementing partners, namely Deutsche Stiftung Weltbevölkerung Tanzania (DSW TZ), Kühne Foundation Tanzania (KF TZ) and Hanns R. Neumann Stiftung Tanzania (HRNS TZ).
Foundation Alliance for Africa (SAfA) Job Vacancies Below:
Job Title: PCU Communication Manager
Reporting
The PCU Communication Manager reports to the PCU Manager.
Duty station
The duty station will be the Project Coordination Unit (PCU) department within the HRNS TZ office in Usa River, however, frequent travels to the project locations in Northern and Southern Tanzania are expected, also at short notice.
Job Purpose
To provide strategic direction and support to the project in the development and implementation of a communication and advocacy strategy. This will include working closely with the consortium members in Tanzania and in Germany; designing and producing communication tools and materials; coordinating and overseeing any external support (e.g. cooperation with service providers), managing internal and external communication on- and offline and advocacy processes. The Communication
Manager will both receive information from field staff and go to the field to collect relevant content for professional communication activities such as pictures, videos, beneficiary stories, and testimonies to generate more media coverage through targeted communication activities. S/he will also conduct capacity building activities with staff of the three implementing organizations to ensure alignment of joint communication activities and relevant visibility of the program in Tanzania. S/he will be required to work with external consultants.
| Performance Areas | Key Responsibilities |
| Development of a
communication and advocacy strategy/plan |
• Lead on the design and implementation of a communication strategy for the project to ensure effective communication and joint visibility with internal and external stakeholders.
• As part of the communication strategy identify the main media targets, influencers, and key events. • Identify the main media channels (including social media) for effectively communicating to the main target audiences. • Liaise with stakeholders on the design, implementation and monitoring of the communication strategy, including consortium members, the target youth, consultants and donors amongst others. • Collaborate with media partners such as community radios, press, online media etc. • Lead on the design and implementation of an advocacy strategy • As part of the advocacy strategy of the project, support youth-led advocacy, including overseeing the development and implementation of advocacy action plans. |
| Development and
production of communication material for both internal and external communication. |
• Liaise with consortium members to collect information and document project activities, achievements and learnings.
• Take photos/videos of the program, interview beneficiaries and key stakeholders, participate in key events and document important project visits. • Design and produce, when required with external support, communication material to increase social, electronic and print media coverage such as IEC material, Website content, Factsheets, Newsletters, Social Media Posts etc. for visibility, fundraising and advocacy purposes. • Engage with beneficiaries (youth) to assess their main messages. |
| Internal project
communication |
• Manage the information flow between the consortium members and promote joint learning.
• Develop a good understanding of the communities, beneficiaries and immediate stakeholders, and how each consortium member interacts with them. • Support the information flow between the consortium members and participating stakeholders such as beneficiaries (direct/indirect), community leaders, regional/council Government Officers, direct service providers, relevant education staff, health workers, etc. • Ensure that the consortium members implement their communication activities in line with the agreed project standards (i.e., branding guidelines and templates). • In collaboration with the implementing and German partners assess the level, extent and kind of visibility required at each stage of the project. • Be the first point of contact for all communication issues within the consortium and keep everyone up to date on key project areas with reader-friendly information at the right time. |
| • Assist in the production of reports by providing relevant documentation, stories, and photographs amongst other
communication material. • Participate in key project visits and document such visits. |
|
| External
communication |
• Manage information flow to the wider sector players at national and international level.
• Develop a good understanding of the different government bodies and civil leaders involved in the project sectors and how partners interact with them. • Consult and network with relevant stakeholders, media outlets and journalists as needed to ensure that their key communication needs are met, in compliance with agreed standards, policies and priorities. • Ensure timely and consistent response to enquiries from external stakeholders including media, individuals, and other organizations. • Ensure the timely and consistent production of information, to reach a wide audience. • Ensure that social media content about the project is aligned between all Tanzanian and German organisations (hashtags, mentions etc.). Consider multi-media platforms if required. • Support in the preparation of presentations and accompany donor and stakeholder visits when required. |
| Capacity building | • Identify capacity building/training needs of consortium staff in terms of communication and train staff on the communication strategy and on effective communication.
• Prepare consortium members for key media opportunities (i.e., interviews, talks and events). |
| Responsibility for
assigned adhoc duties |
• Perform any other duties that may be assigned by the PCU Manager. |
Minimum Qualifications:
A bachelor’s degree in communications, Public Relations or related discipline. Competence in computer skills is a MUST (Adobe, In-Design, Microsoft Office, social media and other relevant packages).
Experience:
A minimum of 5 years’ experience in a similar position.
Experience in working within a consortium with multiple partners.
Excellent command of English language, oral and written.
Sound social media experience including experience in developing and implementing social media strategies.
Strong analytical, strategic thinking, research and writing skills
Experience in the production of IEC material, including photography and story writing experience in designing and engaging youth in youth-friendly communication activities.
Experience in the use of design applications.
Understanding of legal frameworks around informed consent.
Experience in youth-led advocacy/civic engagement and development processes at different levels.
Personal Attribute:
Demonstrable attitude for teamwork.
Ability to work independently and in a team.
High level of interpersonal skills.
Ability to communicate effectively both in writing and orally.
High level of personal integrity.
Ability to be flexible in responding to changing work priorities and work under different reporting lines.
Job Tittle: PCU Finance and Administration Manager (FAM)
Reporting
The PCU Finance and Administration Manager reports to the PCU Manager
Duty station
The duty station will be the Project Coordination Unit (PCU) department within the HRNS TZ office in UsaRiver, however, travels to the project locations in Northern and Southern Tanzania are expected, also at short notice.
Job Purpose
To oversee and coordinate financial activities of the project and ensure compliance with Tanzanian and donor regulations (in this specific project the German Federal Ministry for Economic Cooperation and Development /Bundesministerium für wirtschaftliche Zusammenarbeit und Entwicklung (BMZ). The person will further be responsible for budgetary management as well as preparation and review of the financial reporting in close coordination with and for review by the PCU manager. The FAM will also be responsible for the consolidation of all financial reports into one to be submitted to the SAfA HQ.
Tasks and Duties
| Performance Area | Key responsibilities |
| Managing the PCU budget and administration | • Manage all accounting transactions and procedures linked to the PCU budget and ensure that they are in accordance with statutory regulations, corporate policy, Tanzanian and BMZ regulations.
• Prepare PCU accounting and financial reports for reporting to the SAfA head office in Germany and other stakeholders/partners as required. • Ensure that a sound financial management policy and system is in place and implemented. • Ensure that all procurement related tasks are carried out timely and following company and donor policies and procedures (procurement, asset management, inventory and stock management, relationship with suppliers and service providers, etc.) • Be involved in the creation, negotiation, filing and tracking of documentary issues (e.g. project budgets, loan and tenancy agreements etc.) • Assist in the implementation/set up of a new accounting system and ensure adequate data entry and booking. |
| Supervising implementers’ budgetary activities to ensure compliance with BMZ
regulations |
• Provide training, coaching and backstopping to the SAfA implementing organizations on BMZ’s procedures and regulations.
• Assist in financial planning, budgeting and in the implementation of internal control systems. • Monitor, prepare and review fund requisitions, financial disbursements and ensure proper use of funds (allowable expenditures). • Closely monitor the expenditure deadlines. • Monitor the budget burn rate of the individual implementers and the adherence to budget flexibility. • Contribute to preparation of budget revisions. • Review vouchers and financial documentation of the implementing organizations and provide regular feedback to partners. |
| Financial reporting and
auditing |
• Coaching implementing partners on the use of the financial reporting templates including budget forecasts as basis for fund requests.
• Consolidating the quarterly and annual reports of all implementers into an overall SAfA project financial report/expenditure update and a consolidated fund request • Ensure the timeliness of financial reports. • Preparing, coordinating, and managing SAfA financial audits (statutory and project) in close liaison with the partners. • Participating in selected project meetings and providing input on financial related matters. • Keep the PCU Manager informed about the project´s performance on a regular basis. |
| Responsibility for Assigned Adhoc Duties | Carry out any other financial assignments as requested by the PCU Manager or the Financial Officer at HRNS head office. |
Minimum Qualifications:
An undergraduate degree in management and Accounting, Finance, or any other related discipline is required.
Professional Qualified Accountant- CPA/ACCA required.
Experience:
A minimum of 5 years’ experience in a similar position (Finance, Accounting, Business Management), preferably within a not- for-profit organization.
Experience with donor funded projects will be an added advantage.
In-depth knowledge of Tanzania’s financial regulations and accounting/auditing processes. Ideally experienced with accounting principles according to IPSAS.
Practical experience in financial and cost accounting, budgeting, financial management and audit. Practical experience in the preparation of financial reports and budget variance analyses. Knowledge of using accounting software. Knowledge of Sun-Systems 6 would be an advantage. Experience in capacity building and mentoring of staff.
Competence in computer skills is a must, especially Excel.
Experience in working within a consortium with multiple partners.
Personal Attribute
Demonstrable attitude for teamwork.
High level of interpersonal skills.
Highly disciplined, well organized, able to work independently, flexible, and able to work within tight timeframes.
Fluent in English language, oral and written.
Ability to communicate effectively both in writing and orally.
Strong analytical skills.
High level of personal integrity.
Ability to be flexible in responding to changing work priorities.
Job Title: PCU Gender Expert
Reporting
The PCU Gender Expert reports to the PCU Manager.
Duty station
The duty station will be the Project Coordination Unit (PCU) department within the HRNS TZ office in Usa River, however, frequent travels to the project locations, Arusha and Kilimanjaro region in the North and Mbeya and Songwe region in the South, are expected, also at short notice.
Job Purpose
To provide strategic direction and support to the project in the development of a framework for gender sensitive programming and mainstreaming and strengthening the capacity of the implementers in its implementation. This will include working closely with the consortium members and stakeholders in Tanzania and in coordinating and overseeing any external support.
| Performance Areas | Key Responsibilities |
| Development of a
gender mainstreaming strategy/plan |
• Coordinate the implementation of a gender needs assessment. • Lead on the design of a framework for gender sensitive programming.
• Lead on the development of a gender mainstreaming strategy and a workplan to enhance gender sensitive project implementation. • Develop a good understanding of the different government bodies and other key stakeholders that address gender related |
| issues. Consult and network with them and assess ways to align and collaborate where possible.
• In collaboration with the PCU M&E Manager, review gender related project indicators and targets. • Lead on the design and implementation of a gender advocacy strategy. • Conduct field visits and trainings in all project locations. |
|
| Capacity building | • Identify capacity building/training needs of consortium implementation staff and train where required.
• Identify capacity building/training needs of key stakeholders, influential for the project, and train where required. • Coordinate experience sharing events between IPs and with the involvement of stakeholders if required. |
| Communication | • In collaboration with the PCU Communications Manager, manage gender information flow to the wider sector players at national and international level.
• Ensure timely and consistent response to gender enquiries from external stakeholders and other organizations. • Ensure timely and consistent production of gender reports. • Support in the preparation of presentations and accompany IPs to relevant donor and stakeholder visits if required. |
| Responsibility for
other assigned duties |
• Perform any other duties that may be assigned by the PCU Manager. |
Minimum Qualifications:
A bachelor’s degree in development or related discipline.
Competence in computer skills (Microsoft Office)
Experience:
A minimum of 5 years’ experience in a similar position.
Experience in working in a consortium with multiple partners.
Experience in sexual and reproductive health and rights, including family planning service delivery. Experience in youth-led advocacy/civic engagement and development processes at different levels. Excellent command of English language, oral and written. Excellent knowledge of Swahili. Experience working with government institutions and/or non-governmental organizations supporting gender.
Familiarity with gender analysis tools and methodologies.
Personal Attribute:
Demonstrable attitude for teamwork.
Ability to work independently and in a team.
High level of interpersonal skills.
High level of personal integrity.
Ability to be flexible in responding to changing work priorities.
Strong analytical, strategic thinking, research and writing skills.
Job Tittle: PCU Monitoring and Evaluation (M&E) Manager
Reporting
The PCU M&E Manager reports to the PCU Manager
Duty station
The duty station will be the Project Coordination Unit (PCU) department within the HRNS TZ office in UsaRiver, however, frequent travels to the project locations in Northern and Southern Tanzania are expected, also at short notice.
Job Purpose
To oversee M&E activities of the project and provide technical support in the design and implementation of a monitoring and evaluation framework that enables accurate analysis of project performance and impact. S/he will further be required to coordinate, in consultation with the implementing partners, the work of an external consultant that will accompany and actively conduct
M&E activities throughout the project cycle, including evaluation studies and learning formats. S/he will also oversee the roll-out of a COMMCARE based monitoring system. It is furthermore the responsibility of the PCU M&E Manager to manage and coordinate activities of the local M&E working group (composed of representatives of the implementing organizations), to write M&E reports and to actively support the PCU Manager in presenting project progress
Tasks and Duties
| Performance Area | Key responsibilities |
| M&E Framework,
Database management and quality assurance |
• Draft an M&E framework for the project with strong focus on measuring the synergistic effects of the 3 implementers working together
• Be the main contact person to the external M&E consultancy firm that will accompany and support the project in the finalization of the M&E framework and the implementation of project evaluations including baseline, midline, and end line. • Organize and coordinate activities on the ground/in the field for the above-mentioned tasks to be executed. • Ensure the M&E framework is implemented and that all partners align with it. • Check and verify data from the field as stipulated in the M&E plan. • Ensure compliance with national and regional guidelines for carrying out project surveys. |
| Data-management | • Support the development of a COMMCARE based-application for primary data collection and data management.
• Collect scoping information on data and reporting needs from implementer organizations • Provide user training on the application and support roll-out of platform • Manage the project monitoring database and ensure it is used by the implementing partners/ application users correctly and that it is always up to date. |
| Reporting | • Consolidate data collected by local partners for reporting purposes and produce M&E reports.
• Ensure that progress against indicators is measured and that long term trends are tracked. • Ensure that reports from partners/consultants are complete and meet the quality requirements. • Ensure that lessons learned, and good/bad practice examples are captured, documented, and discussed with the partners. • Provide feedback to the local implementing partners on the status of indicators. Support joint analysis when necessary. • Keep the PCU Manager informed about the project´s performance on a regular basis and make sure that important developments, such as risks of not reaching certain goals, are raised immediately. |
| Training and coaching | • Provide technical support to project implementers on the execution of the M&E plan. This includes data quality assurance.
• Where possible advise implementers on how to strengthen the use of M&E tools. • Assist consortium members with the interpretation of M&E findings vis-à-vis project goals, objectives, and activities and discuss adequate adaptation measures with them. • Participate in meeting of the M&E Working Group and meeting on the learning agenda. |
| Responsibility for Assigned Adhoc Duties | Perform any other duties that may from time to time be assigned by the PCU Manager. |
Minimum Qualifications:
- A bachelor’s degree in a related discipline like statistics, social science, public health, development economics, or a related discipline.
Experience:
- A minimum of seven years of experience in similar positions.
- Experience in working within a consortium with multiple partners.
- Good understanding of rural development initiatives.
- Experience in the development of M&E frameworks with SMART indicators. • Experience with quantitative evaluation methods, including survey design, management of fieldwork and how to choose an optimal evaluation method
- Proven technical skills in monitoring and evaluation, including experience with multi-sectorial and multi-donor funded programs and experience with qualitative and quantitative data collection and analysis. Experience in managing complex monitoring databases.
- Experience in the use of COMMCARE and ODK applications such as SurveyCTO as well as PowerBI is a strong advantage.
- Understanding of how to apply legal frameworks around data protection such as GDPR in monitoring is of advantage.
- Experience in capacity building and mentoring staff.
- Demonstrated ability to train and build capacity of others.
Personal Attribute
- Demonstrable attitude for teamwork.
- High level of interpersonal skills.
- Fluent in English language, oral and written.
- Ability to communicate effectively both in writing and orally.
- Competence in computer skills is a must.
- Strong analytical skills.
- High level of personal integrity.
Ability to be flexible in responding to changing work priorities.
How to apply
If you are interested in the position and feel you match the above qualifications and experience, we welcome you to apply. Please send your CV and a cover letter with salary expectations and preferred date of commencement in English to: [email protected] by July 19, 2023.
