Assistant Office Administrator Job in Kenya at KNRA
Job Overview
Assistant Office Administrator
Kenya Nuclear Regulatory Authority,
Vacancy No. KNRA/29/2023
Qualifications
For appointment to this grade an officer must have: –
Diploma in Secretarial Studies from the Kenya National Examinations Authority OR Passed the following examinations from the Kenya National Examinations Authority (KNEC);
Typewriting III (Minimum 50 w.p.m.)/Computerized document processing III;
Shorthand III (110 w.p.m);
Business English III/Communications I;
Office Management III/Office Administration and Management III;
Secretarial Duties II;
Commerce II;
Proficiency in Computer Applications;
Fulfill the requirements of Chapter 6 of the Constitution.
Duties and responsibilities
Handling visitors/clients enquiries;
Maintaining office diary and travel itineraries;
Receiving and distributing hard copy materials to registry;
Providing word -processing and secretarial support;
Ensuring security of office records, equipment and documents;
Preparing responses to simple routine correspondences;
Operating office equipment to include photocopying, printing;
Recording dictation in shorthand and transcribing it in typewritten form typing from drafts, manuscripts or recording from dictation machines;
Planning and scheduling of meetings;
Preparing and responding to routine correspondences;
Management of e-office;
Managing office petty cash;
Attending to visitors/clients;
Handling telephone calls;
Coordinating schedules of meetings;
Ensuring security of office records, equipment and documents including classified materials;
Maintaining an up-to-date filing system in the office;
Establishing and monitoring procedures for record keeping of correspondence and file movements;
Preparing responses to simple routine correspondence;
Managing office protocol and etiquette;
Supervising office cleanliness; and
Undertaking any other office administrative services duties that may be assigned.
How to Apply
Interested and qualified candidates are hereby invited to apply by filling the KNRA Employment Application Form from https://knra.co.ke/careers/ then attaching scan copies of academic certificates ONLY, and submitting through email address: [email protected] or post to the address below, on or before 21st July 2023 at 1700hrs.
The Director General,
Kenya Nuclear Regulatory Authority,
P.O. Box 19841-00202 KNH.
NAIROBI.
